Enterprise Content Management
or commonly referred to as ECM
is a system used to capture, organize or manage content and documents
involved in the business process. ECM
manage content and documents in its entire life cycle, from creation,
delivery, revision, published, and then finally archived.
ECM can be
used at all levels of work (ranging from marketing, operation, human
resources, finance and strategic levels). Moreover, ECM also has some
helpful applications of the users dealing on an information.
Some of the most common features owned by the ECM system is:
content / document versioning, document workflow, full text search,
access rights, collaboration.
Several ECM
system that has been widely known: Alfresco (Open Source licensed),
SharePoint, Documentum, Open Text.
24
Jun
Document Capture Software
Document Capture System is a solution that covers the process : scanning documents, doing OCR process for document, auto capture and auto extract important metadata/information from the document, document indexing, and doing document classification.
Digitizing all incoming and existing paper documents is a very important role that efficient document capture software will perform. This system effectively carry out this task very easily. It does this by capturing and then indexing all words. The document capture software enhances performance the instance that it is integrated in the network process of any business. This software can at the same time be used in improving the efficiencies of the business in question. In addition to this, the document capture software cuts overhead to the complete minimum.
The major strengths of managing documents are better for easy functioning of any business. There are very many sellers of document capture software that are in the market currently. Document capture needs to be looked at in different aspects and angles and not just as an unconnected tool for capture. There are very many software that provide these services when looking at the prices, efficiency, interoperability and performance. The document capture leaders include Ephesoft, Captiva, Kofax, Athento, EMC and Kodak Capture Pro. All of these tools are different and each fit various needs that numerous businesses have. Ephesoft is open source document capture that could be a cost effective alternative for Kofax, EMC Captiva, Athento, EMC and Kodak Capture Pro. Ephesoft's pricing scheme is not based on number of pages, this pricing scheme give flexibility to your company.
Making use of document capture software is very important and brings about many benefits for any business setup.
Other terms for document capture system are data capture solution, document imaging, document extraction and document indexing.
Case study for document capture usage :
- Invoice Automation processing or Account Payable processing
- Order processing or Account receivable processing
- Insurance Claim process in insurance industry
- Automated Medical Claim process
- New banking customer registration
- Mortgage processing in banking industry
- Loan Automation processing
- Mailroom automation
- E-mail automation
Benefits of using Document Capture Software:
- Document capture software improves the Employees’ Work Efficiency: the document capture software allows all the users to gain access to any document that has already been scanned and stored simultaneously which makes the work to be easier and faster. The efficiency of this document directly translates to higher customer satisfaction which is good for any business. The clients will be able to see that the business is focused on its customers thus brings about good returns.
- Document capture software saves in costs and time: Companies are known for dealing with very many documents especially when the company is big. Making use of digital document software helps a lot in elimination of wasted time. One only needs to carry out a search in a matter of seconds thus saving lots of time. In terms of cost savings, the business saves on employing back office staff to help in mastering the files and tracking them whenever needed. When looking for the best software, one would need to look at the versions that exist and it is important to look for one that needs to be bought once and does not require frequent updates.
Investing in document capture software is very essential and wise for all businesses looking to get the business process streamlined.
Softbless is Ephesoft partner in Indonesia. Call us to get information about Ephesoft Document Capture implementation service, send email to info@softbless.com or call us at +62-21-85918058 or +62-21-85918058
Contact Us
Email: info@softbless.com
Phone: +62-21-85918058 & +62-21-85918059
Mobile & Whatsapp: +62-811-221-305
Click here to Chat via Whatsapp : +62-811-221-305
6
Mar
Enterprise Social Network Indonesia
Kelola informasi dengan lebih cepatmudahmenyenangkan
Problems that often occur if there is no Enterprise Social Network Indonesia :
- Difficulty integrating existing social networking systems with enterprise technology infrastructure
- A common social interaction system has the potential for information or data leakage because the system can be accessed by many people without security permissions.
- The process of exploring information and data is quite difficult to do because there is no place for each user to provide their ideas or suggestions.
- Collaboration between teams with limited distance is still difficult to do so that the decision-making process of a project becomes slow
Benefits :
- Ease of sharing information between users, making it easier to connect with each company user and can easily find out the latest information.
- The project development process is easy to do because of the many ideas submitted by each user in helping the success of a project.
- Employee productivity increases as they feel more connected to each other and communication goes both ways.
- Good integration that can improve the quality of the intranet network so that participation and feedback in business applications increases.
- Creating a good business culture with more open communication and being able to adapt to all changes in the existing business.
Liferay facilitates user interaction and system integration within the company
And has 16 years of experience in implementing systems to simplify the business processes that you manage.Features Enterprise Social Network Indonesia :
- Content publishing and sharing, each user can easily update content, share links, poll the hottest topics, hold events and ask questions.
- Conversation and post, users can have conversations and connect in two directions so that results can be directly sent or shared with other users.
- Group management, you can determine which users can view, read, update, delete content or articles that have been created.
- Intranet/community, the existence of intranet facilities facilitates the integration of other applications;
- Knowledge base/ Wiki, Provides a forum for collaboration of experts/Subject Matter Expert (SME)
- News Feed, a feature to provide ideas to start a conversation between users.
- Notes, users can easily make notes on the content or articles created
- Task management, the task management feature makes it easier to delegate tasks related to a project.
Softbless's experience and expertise is very helpful in implementing Enterprise Social Networking applications using Liferay.Please contact us for a consultation for business development. Softbless provides implementation, installation, customization, support and training for Liferay. The solutions we provide play an important role in the progress of your company.
Ask questions/book a meeting regarding Enterprise Social Networking :
1
Mar
Alfresco Maintenance
Alfresco Maintenance is an Alfresco maintenance service to fix bugs, add features and perform system checkups by Official Alfresco or third parties. Just like vehicles, Alfresco requires regular maintenance to run properly and minimize issues that will occur such as full memory, slow performance which will hamper productivity and even cause problems with greater costs.
Keep Alfresco RunningSecuredIn Max Performance With Softbless
The following are problems that occur due to not performing maintenance on Alfresco: :
- There is no monitoring of database storage size and content size, so it is difficult to calculate when an upgrade is needed
- It's hard to figure out why alfresco is slow to access
- There are features that don't work and are difficult to fix because the internal team doesn't have much knowledge about Alfresco
- Alfresco is prone to downtime which results in hampered productivity
- There are no regular backups or the backup process often fails
- It takes a long time to fix issues or to make custom development because lack of developer that understand alfresco
- There is no transfer of knowledge or training provided to understand alfresco to the internal team
Here are the benefits of using Alfresco Maintenance from Softbless :
- Can monitor and provide reports on resources used by Alfresco such as CPU, RAM, Storage and JVM Memory usage
- Provide any information that requires optimization or upgrades to improve Alfresco's performance
- Fixed a feature that didn't work properly using a best-practice implementation
- Minimize the occurrence of downtime with a long time
- Run and maintain backup regularly
- Create custom development and fix issues with complete documentation
- Provide training for End Users and Alfresco Administrators with experienced trainers
Softbless as Alfresco Maintenance has been trusted by many satisfied clients from various industries
Alfresco has many useful features as a Document Management System application. See the full features of Alfresco by accessing the Alfresco page.
Softbless as Alfresco Maintenance offers System Checkup, Custom Development, Bug Fixing, Training and Support services professionally with best-practice implementation methods and complete documentation
We are aware that Alfresco has become an important part of your Company to increase productivity. Therefore, Softbless as Alfresco Maintenance offers implementation, configuration and consulting services in your company to keep productivity running smoothly.
Contact Us
Email: info@softbless.com
Phone: +62-21-85918058 & +62-21-85918059
Mobile & Whatsapp: +62-811-221-305
Click here to Chat via Whatsapp : +62-811-221-305
Ask questions/book a meeting
25
Feb
Alfresco Developer
Alfresco Developer is a support service by Alfresco Expert to help solve bugs or do custom development. Alfresco support services can be obtained from Alfresco Authorized or Third Parties. Both have their own advantages and disadvantages, the significant difference is of course the price offered. Normally Official Support has a higher price than support from third parties.
One of the Alfresco Developers from a third party is Softbless who already has the expertise and competence that already has many satisfied clients from various fields of the company.
Alfresco support provider ProfessionalTrustedBest Practice Implementation Softbless as a
The following are problems that are often encountered that require Alfresco Developer support:
- The company's internal team that needs to learn from scratch to make custom development or fix bugs in Alfresco which of course takes a long time
- Have limited developer staff and do not understand alfresco
- Consultations related to business processes are not quickly facilitated
- Freelancers recruited are not optimal for support due to problems such as time zone differences, communication problems, etc
- There is no transfer of knowledge or training provided to understand alfresco to the internal team
- Alfresco Official Support Services that exceed the company's budget
The benefits that companies get by using Softbless as Alfresco Developer are:
- Already have Alfresco competence by having many satisfied clients in Indonesia
- Using best practice methods in implementing custom development at Alfresco
- Available to do onsite or remotely with progress report
- Provide training facilities for end-users and administrators regarding Alfresco Features and custom development
- Facilitate your business consultation before implementation to Alfresco
- Have complete and structured documentation
- Pay Less & Get More. With an open source license get full ownership of the source code.
Softbless has been experienced and competent as an Alfresco Developer provider for many years and has had satisfied clients from various industries
Alfresco has useful features to increase productivity in your company. To see the full features, you can access Document Management System Alfresco.
Softbless as a professional Indonesian Alfresco Developer with implementation, consulting, custom development services that already has many happy clients
Let us help answer your problems related to Alfresco in your company.
Contact Us
Email: info@softbless.com
Phone: +62-21-85918058 & +62-21-85918059
Mobile & Whatsapp: +62-811-221-305
Click here to Chat via Whatsapp : +62-811-221-305
24
Feb
Alfresco Watermark Download
Alfresco Watermark Download is an Enterprise Content Management (ECM) application using Alfresco which has a download watermark feature as a document copyright in it. The watermark can be in the form of information on the date the document was downloaded, who downloaded the document, and a caption that can be adjusted according to needs. Watermark Document supposed to protect confidential information and the validity of a document.
Companies need to protect documents from leaks and document legality in this digital era where it is very easy to get information. Therefore, Companies need a system that can store, manage and maintain documents also keep the authenticity of documents in one place.
Keep your document to be AuthenticSecuredProtected
The following are problems that are commonly encountered in companies :
- The content of a document is very easy to modify so that the authenticity of the document cannot be verified
- Keeping track who can view, modify and download document can be so difficult and time consuming
- Distribution of confidential documents that are prone to loss and leakage
- Lack of security for folders and documents because its hard to give access to each department or user flexibly
- Not integrated with Document Management System so managing documents can take a lot of time and effort
- The process of making watermarks is still manual. Imagine if there are many documents that require a watermark, it can consume a lot of time, required a high cost and is prone to human error
- Still uses physical document that makes so complicated to search a specific document
Here are the benefits of using Alfresco Watermark Download in your company :
- Maintain the authenticity of documents by using a watermark on every page of the document easily and quickly
- Can easily do tracking in case of document leak
- Improve security and run distribution of confidential documents efficiently
- Give Access Rights of a document to departments or employees flexibly
- Integrated with Document Management System so you can manage documents in the same place
- Generate watermark automatically and adjust text, position, size according to company identity and needs
- Search for specific documents based on keywords and parameters such as document date, document type, etc with effortlessly
"The time to value with Alfresco was just incredible. Within five months, Alfresco Process Services was running in production for the most significant launch Pitney Bowes has done in more than a decade" Kyle Pause, Director of Software Engineering at Pitney Bowes
Alfresco has been established since 2005 and is listed in the Gartner Magic Quadrant as a Leader and has been implemented by many companies around the world.The following are the features possessed by Alfresco Watermark Download :
- Watermark Documents. Generate watermark containing date and user information who downloaded the document. Watermark can match your needs and company identity
- Document Signature. Create Electronic Signature with unique key using math algorithm
- Versioning. Manage document versions by adding versions automatically and saving previous version history
- Expired Document Reminder. A feature to send notifications in the form of emails or dashlets that reach the user's attention at anytime and anyplace
- High Security & Permissions. Manage access rights and permissions for each group, employee, document, and folder securely and flexibly according to company needs
- Workflow Engine. Create approval tasks with actions like approve, reject, revise multiple documents and multiple reviewers easily. This feature is also equipped with an email notification and workflow report
- Advanced Search Functionality. Search for specific documents based on search terms or certain parameters. These parameters can be additional information or metadata such as document name, document date, document type, etc. Alfresco can search the contents on text-based document
- User Friendly. Interface similar to Windows Explorer on Windows and Finder on MAC which is used by employees daily. Alfresco is web-based application so it can be accesible in whatever place
- Integration with LDAP/Active Directory, Ms Office, Google Docs and other applications using CMIS Web Services
- Check In & Check Out. Lock document to prevent user modify or changing your document you want to edit
Softbless has years of experience and competence to implement Alfresco in many companies.
Let us be your company part of journey to increase productivity in this digital era by using Alfresco.
Contact Us
Email: info@softbless.com
Phone: +62-21-85918058 & +62-21-85918059
Mobile & Whatsapp: +62-811-221-305
Click here to Chat via Whatsapp : +62-811-221-305
23
Feb
Alfresco Workflow Report
Alfresco Workflow Report is a Document Management System application using Alfresco which has a workflow feature in it. With this feature, we can perform approval tasks such as approve, reject, revise a document and then store and manage it in one centralized place. Alfresco has been used by many leading organizations and companies around the world.
Workflow is an important component for the running of a business process so that it can continue to compete with competitors in the current digital era, therefore it requires a fast, accurate and efficient workflow process. Especially related to workflows on documents that require integration with the Document Management System. With the Alfresco Workflow Report, companies can help facilitate these needs.
FastenImproveAutomate your Workflow with Alfresco Workflow Report
Problems that often occur in companies related to workflow:
- The amount of time and effort for tracking the progress can be a lot and consuming
- Huge effort and a lot of time required to perform workflows on many documents and many related purposes at once
- There are no notifications to users or related departments if there are tasks that need to be done
- Existing systems that are not integrated with each other, so employees spend a lot of time moving documents from one place to another
- Slow decision making process. The workflow will go through each process and through the user or department, each of which can provide its own response. The decision cannot be made because each response sometimes taking a lot of time.
- Existing system cannot cover existing workflow requirements
- Documents are still in the form of physical files, so they are prone to corruption, document leaks and other problems such as full storage space and difficulty in searching for documents.
The following are the benefits that companies get from using Alfresco Workflow Reports :
- Always keep sharp by tracking the progress of the workflow from anywhere
- Run workflows on multiple documents at once and define approvers according to your needs flexibly
- Integrated with the Document Management System application that can manage documents in the same place
- Improve collaboration between employees and departments by sharing information quickly, transparently and secure
- Keep reviewers informed if there's task to be done by sending notification
- Documents in digital form that reduce vulnerability to leaks, damage and make searching easier
- Accelerate distribution and sharing of documents between employees and departments
- Facilitate access to required documents in accordance with predefined access rights
- Significantly improve productivity by saving a cost and time
Alfresco has received many awards such as Leader at Gartner MQ, Forrester Wave, Document Management Awards, etc.
Leading Industry Organizations such as NASA, Cisco and many companies around the world have trusted Alfresco to make companies more responsive and competitive.Alfresco as Alfresco Workflow Report has the following useful features :
- Workflow Engine. Create approval tasks with actions like approve, reject, revise multiple documents and multiple reviewers efficiently. This feature is also equipped with an email notification to the reviewers so that it can reduce the delay in workflow progress.
- Workflow Log. View and track each task from the workflow such as seeing the current process reviewer, the time the reviewer received the task, reviewer comments, and etc
- Flexible Workflow. Creating workflows that can be done flexibly for both serial or parallel reviewers according to your needs
- Secure Workflow. Workflow documents can only be accessed according to the specified permissions so as to minimize document leaks
- Version Control. Automatically saves document versions which is useful for document tracking
- Expired Document Reminder. A feature to send notifications in the form of emails or dashlets that reach the user's attention that there is a document that requires special action within a predetermined period
- Advanced Search Functionality. Search for specific documents based on search terms or certain parameters. These parameters can be additional information or metadata such as document name, document date, document type, etc. Alfresco can search the contents on text-based document
- High Security & Permissions. Manage access rights and permissions for each group, employee, document, and folder securely and flexibly according to company needs
- User Friendly. Interface similar to Windows Explorer on Windows and Finder on MAC which is used by employees daily. Alfresco is web-based application so it can be accesible in whatever place
- Integration with LDAP/Active Directory, Ms Office, Google Docs and other applications using CMIS Web Services
- Automation (Rules). Execute specific actions based on selected criteria
- Check-in & Check-out. Prevent other user from editing document by locking up the document
- Scanner Integration Capability
Softbless, has implemented Alfresco for many happy clients by offering Installation, Custom Development, Configuration services
We are very excited to be your partner in implementing Alfresco as a solution for business processes and various problems related to documents in your company.
Contact Us
Email: info@softbless.com
Phone: +62-21-85918058 & +62-21-85918059
Mobile & Whatsapp: +62-811-221-305
Click here to Chat via Whatsapp : +62-811-221-305
22
Feb
Document Alarm
Document Alarm is a reminder of documents that require attention or action at a certain time. In today's digital era, the increasing level of busyness often makes users forget to follow-up something that has an expiration date. Document Alarm can help ensure users follow up on documents measurably, quickly and efficiently in the form of email notifications or dashlet.
The company expects the document follow-up process to be fast, efficient and measurable. With Document Alarm, we can create reminders to the person or division who is responsible for a document periodically based on the expiration date flexibly.
Always UpdateFeel SafeRemembered with Document Alarm.
The following are problems that usually occur regarding expired documents :
- Users often forget the documents they want to expire because there are no regular reminders
- It is difficult to search for specific documents such as documents for a certain period, name, content and etc
- There is no version history information makes tracking progress follow-up difficult.
- Documents still use physical files so they are prone to damage, loss and document leaks
- Lack of coordination and collaboration between users so that it can hamper the follow-up process
- Document follow-up process that often does not match the required deadline
- Existing reminders are not integrated with document management applications.
The Advantage your company get of using Document Alarm :
- It is as if the user has an assistant who swiftly conveys information periodically on documents that require follow-up
- Users can search documents based on search terms and parameters quickly. Search parameters can be in the form of additional information contained in the document or better known as metadata such as document date, document type, document status, etc.
- See the follow-up progress of documents and save document version history to make tracking easier
- Can manage documents and follow-up processes in the same place and stored in digital form so that it does not require resources and reduces the risk of documents being lost or damaged if using physical documents
- Set the date of the valid period of documents and Person In Charge flexibly and securely
- Reminder in the form of an email that can reach the user's attention at everywhere and any time
- Reduced costs, increase productivity and collaboration between users or employees
Alfresco has been registered as a Leader in the Forrester Wave and Gartner Magic Quadrant.
Many companies from all over the world have implemented Alfresco such as Nasa, Cisco and etcBelow are Alfresco features as Document Alarm :
- Expired Document Reminder : Set expiration date, person in charge and document status. The output of reminder can be in the form as email notification or dashlet
- Versioning : Save and see each version of a document that is useful for tracking a document
- Advance Search Functionality : Alfresco has a searching feature that can search for titles, contents, and metadata based on search words or certain parameters.
- Role & Security Permission : Set permissions on documents and folders flexibly according to your company's needs
- User Friendly : Alfresco User Interface similar to Windows Explorer on Windows or Finder on Mac which is familiar to the user
- Workflow Engine : can make approval tasks with approve, reject and revise actions on documents
- Integration with LDAP, Active Directory, Ms Office and Google Docs and other applications via CMIS Web Service
- Check in & Check out: Lock the document when editing to prevent other users from making changes to the same document
- Relation between Documents : Can store information on other documents that are related to each other, such as Purchase Order documents with Invoices. With this feature, users can easily browse or find out the relationship between documents
- Online Preview : View the contents of documents on web pages so that users can access them from anywhere and anytime
- Automation (Rules): To perform certain actions based on automatically selected criteria
- Multiple File Upload with Drag & Drop : Easily upload multiple documents at once with just drag and drop to Alfresco
- Centralized Document Repository: Store and manage documents centrally
We are very excited to be your partner in implementing Alfresco as a solution for business processes and various problems related to documents in your company.Softbless, already has many clients with services for consulting business processes, implementation, configuration, custom development Document Alarm using Alfresco in Indonesia