12 Dec

Enterprise Content Management Expert in Indonesia

enterprise-content-management-system-illustration Enterprise Content Management System is a digitized content/information and document management process to support a company to fulfill and reach its goal of a business process. A company needs to manage its information/content effectively to increase its working productivity. Enterprise Content Management System capable of providing that process for a company. ECM, generally, strongly integrated with Document Management System (DMS).

Manage your content to be more OrganizedSecureEasy

Below are several examples of content/information and document related challenge in business :
  • The non-structured information or content related to the business process causes confusion. It also needs to be redone, wasting more time and effort.
  • Difficulty to find content/information based on date, the user, or content type.
  • It takes too much time to spread the information. In the worst case, the information even isn’t spread.
  • The storage at the office is incapable to contain the amount of content/information in a physical form.
To solve these problems, a company needs an integrated system that provides functionality.

Enterprise Content Management System  has these features/functionalities :

  • Document Management System (DMS): For handling a company’s or organization’s document,
  • Collaboration: Collaboration in the ECM can be facilitated through an online portal/website.
  • Workflow: Delegating a task to a certain user that is wanted and improving job efficiency.
  • Web Content Management: To manage, create, and deliver the content easily.
  • Record Management: Simplify the storing and searching for the content/information, which is considered important for a company or organization.
Enterprise Content Management System increases the information flow within the company that will improve productivity. ECM helps an organization to manage information and content into a more structured form. The benefits of using Enterprise Content Management System:
  • A structured content knowledge storing system,
  • Increase the speed and accuracy of the information distribution,
  • Improving productivity in office activities,
  • Minimizing the information/content lost,
  • Suitable for collaboration purpose,
  • Accessible from anywhere and anytime you need it,
  • Providing better control over the certain information/content access for a specific user, so the risk of information/content leak will be decreased,
  • Easy to trace the audit result of an information/content,
  • Simplify and speed up specific information/content searching processes.
One of the tools/systems of Enterprise Content Management System is Alfresco. Alfresco is the open-source licensed Enterprise Content Management System.

Alfresco as a Challenger in Magic Gartner Quadrant

In 2019, in the Gartner Magic Quadrant, Alfresco is in the same quadrant as challenger from other solutions like Laserfiche, SER, NewServer, etc.
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Alfresco is equipped with a complete set of features that give solutions for the company’s information/content-related problems.

The Implementation of ECM System Features within Alfresco:

  • Advanced Search Functionality. Enterprise Content Management System can search based on the keyword or the essence of the information/content.
  • Easy to Use. Users won’t have problems using Alfresco, because it has a similar design to explorer (File Explorer on Windows and Finder on Mac), which they are using every day. Moreover, users can easily upload a document by using the drag and drop method.
  • Workflow Engine. Creating a task for a specific user for revision, review, approval, and disapproval purpose on information/content or document effectively.
  • Google Docs, MS Office, LDAP, and Active Directory Integrated.
  • Versioning. Adding the information/content or document version automatically and save the history log of that document version.
  • Role, Permission & Security Settings. We can add a specific permission setting on the information/content for specific users, using Enterprise Content Management System.
  • Collaboration Site. You can share documents, calendars, discussion, blogs, links, and datalist. With the Collaboration Site feature, you can easily spread the information faster and with better accuracy.
  • Expired Document Reminder. A notification will appear if it detects an expired information/content. Notification will be displayed through the main page dashboard of Alfresco or via email.
  • Integrate with other applications using CMIS Web Services.
  • Comment/Discussion Feature. Users can participate to develop an information or business process by using the comment/discussion feature.
Softbless has helped many company to manage their content to well organized, efficient by using Alfresco as ECM
Softbless is ECM implementation expert in Indonesia. Feel free to ask us and get the best deal about ECM Solution.

Contact Us

Email: info@softbless.com

Phone: +62-21-85918058 & +62-21-85918059

Mobile & Whatsapp: +62-811-221-305

Click here to Chat via Whatsapp : +62-811-221-305

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2 Aug

Alfresco Indonesia Expert

Alfresco
Alfresco Indonesia Expert provide system that has a lot of features and functionality, such as the Simple Workflow functionality and Advanced Workflow, Simple workflow action will bring Approve / Reject on the content, as well as move the content to a specific space in accordance with the option Approve / Reject the selected user. Advance workflow while allowing you to attach the workflow directly to the content item and then set the content for other users to be reviewed. With advanced workflow workflow, the tasks according to the workflow is managed in-dashboard.
Enterprise Content Management System (ECM) is an application to manage and facilitate collaborative content creation owned by a company. Content here could be content (*. doc, *. xls, *. ppt), image, HTML, XML files, and other content types. In past, to take advantage of ECM requires large costs, a result that only large companies could take advantage of ECM. Alfresco is a new approach in usingECM. Alfresco offers an ECM system that has a cost that is not too large to be utilized by companies with different scales.
Alfresco Indonesia implementation includes two preconfigured workflows, namely: Adhoc Task (to assign tasks to a co-worker) and Review & Approve (to make the review and approval of content).

Alfresco Features :

  • Document Repository: manages documents currently active by the user.
  • Online Preview
  • Versioning: each version of the document can be tracked automatically by Alfresco. There is no need to manually rename a new version of a document.
  • Expired Document reminder for documents that have a validity period
  • Watermark
  • Multiple File Upload
  • Drag and Drop Upload
  • Integration with Scanner
  • Search Engines: for searches by certain categories and other parameters, and searches into the contents of the document
  • Discussion / Commentary: Certain documents can be a forum for discussion among users.
  • Security & Permission: Can manage anyone who can access documents and space in Alfresco. Space is an Alfresco term for Folders. Access rights can be: read, edit, view, create, etc.
  • Mobile apps support for iOS and Android
  • Audit Log: Track all user activities in Alfresco
  • Web Service: Integration with other applications via CMIS web service
  • Record management: managing archived documents.
  • Document categorization: Any existing document can be categorized into a document type, which will facilitate document management. For example a document can be categorized as: contract agreement, invoice, Curriculum Vitae, Minutes of Meeting (MOM), etc.
  • Custom Metadata: has multiple metadata depending on the type of document you have. Custom metadata example: document number, document date, document status, etc.
  • Collaboration Site: Sharing documents, Calendar, Discussion, blogs, links, Datalist
  • Workflow / Collaboration: Alfresco provides document approval / review facilities by multiple users, from simple workflows to complex workflows.
  • Check in & Check Out Document: Checking is the term in ECM when an Alfresco user wants to edit a document, so he / she is called checking in, storing the document in a local computer / laptop user. When a document is checked in by a user, another user can only view the document, can not edit. This is to maintain the consistency of a document. And if a user is already editing the document, then he will check out the document. Once checked out, a document can be freely edited by anyone who needs it.
  • Rules: A variety of rules can be applied to documents, for example if there is a new document in this space, then send an e-mail to a specific email address.
  • Ms Office / Open Office & Google Docs Integration
  • Integration with LDAP, Active Directory Integration

Why Alfresco Indonesia?

  • Robust, web based document management system. Because it's web-based, no installation required when users want to access Alfresco.
  • Easy to Use. Alfresco is very user friendly which encourages users to more quickly adapt to our system.
  • Built by the people who invented the concept of document management. One of the founders of Alfresco is John Newton, senior of Dokumentum, the first content management applications on the market. John Newton has a lot of experience in dealing with content management projects for large-scale companies.
  • Open source, open standards. Alfresco open licensed, which means no need to buy to try it, and a company can not be bound by any single vendor, and unlimited users.
  • a lower deployment cost. Open source licenses owned by Alfresco does not require Licensee fee.
  • Adaptable to the needs that are often changed. Over time, the requirements of an enterprise content management systems, frequently changing. With open source licenses, allows Alfresco to anyone in the company's customized to meet current needs.
Alfresco's quality could be seen from several awards earned:
  • Gartner Magic Quadrant 2009 for Enterprise Content Management, positioned in Visionaries Quadrant
  • EContent 100 Awards
  • Audemars Piguet and the European Tech Tour Association: Alfresco the "Next Gem Award", award for best new company
  • Linux Magazine (2008), one of Top 20 Companies to Watch
  • Business Computing Magazine: Editor's Choice Award
  • InfoWorld Bossie Award: Best of Open Source in Enterprise Applications
Softbless is an implementation service provider for Alfresco in Indonesia, covers : installation, configuration, customization, training and support, make us your partner in implementing Alfresco. Please contact us here to get more information about Alfresco.
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18 Feb

Electronic Signature Vendor in Indonesia

Electronic Signature
Electronic Signature (Digital Signature) is a form of digital transformation from traditional method which still has the same function and purpose to maintain and validate the authenticity of a document.
Just like traditional signatures, Electronic Signature also have unique characteristics for each signer or document owner. In Electronic Signature, this unique feature uses a mathematical algorithm as the key to an encrypted document. Electronic Signature can also save information such as time of sign off, document owner, and signature validity time limit.

Make your document to be more Secure100% OriginalTrusted

The following are problems that often occur when we are still using a traditional or regular signature :
  • Traditional Signatures are prone to imitation and forgery
  • Signing a bulk of document  can really be time consuming
  • Traditional Signatures require physical documents so they are prone to problems such as damaged documents, limited storage space, etc
  • Traditional Signatures require physical meetings with related parties so that it takes a lot of time and effort and costs more
  • There is no reminder for related parties so that it can delay the signing of the document
  • The difficulty of finding and tracking a document
  • It is difficult to keep confidential documents because documents are sent through intermediaries
Electronic Signature can easily solve these problems.

Here are The advantage of Electronic Signature for your company :

  • Reduces the risk of forgery and changes to the originality of documents
  • Significantly save on paper usage, shipping costs and storage space
  • Sign bulk documents efficiently
  • Signing Document can be done in anyplace and anytime
  • Documents related parties can sign safely because they are sent without going through an intermediary
  • Search document or content easily and quickly
  • Can Store documents with integrated and access rights that suit your company's needs
Alfresco is a Document Management System application that has a Electronic Signature in it. It is really capable for answering more than just document signature problems in your company.

Alfresco enters the Gartner Magic Quadrant as Leader 2021

Since 2005 alfresco has been implemented by 1300+ companies from all over the world
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Alfresco features as a Electronic Signature are as follows:

  • Workflow Engine : Create approval task of documents for certain users to review, revise, approve, reject efficiently
  • Electronic Signature : Create Electronic Signature with unique key from encrypted document
  • Role & Permission Security : Manage documents or folders with flexible access rights
  • Expired Document Reminder : A feature to display documents that have a validity period via a dashlet or page and email
  • Versioning : Manage document versions by adding versions automatically and saving previous version history
  • User Friendly : Alfresco looks similar to Windows Explorer on Windows or Finder on Mac so as the result, the learning curve is not steep and users can easily adapt
  • Advance Search Functionality : Alfresco can search the contents and metadata of a document based on keyword.
Softbless, has experience in implementing, configuring, training and supporting Alfresco in several companies in Indonesia
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11 January 2026   By    Alfresco, Digital Signature, Document Management, Document Reminder (EN), Enterprise Content Management System