Document Management

Keep your document to be AuthenticSecuredProtected

The following are problems that are commonly encountered in companies :

• The content of a document is very easy to modify so that the authenticity of the document cannot be verified
• Keeping track who can view, modify and download document can be so difficult and time consuming
• Distribution of confidential documents that are prone to loss and leakage
• Lack of security for folders and documents because its hard to give access to each department or user flexibly
• Not integrated with Document Management System so managing documents can take a lot of time and effort
• The process of making watermarks is still manual. Imagine if there are many documents that require a watermark,  it can consume a lot of time, required a high cost and is prone to human error
• Still uses physical document that makes so complicated to search a specific document

Here are the benefits of using Alfresco Watermark Download in your company :

• Maintain the authenticity of documents by using a watermark on every page of the document easily and quickly
• Can easily do tracking in case of document leak
• Improve security and run distribution of confidential documents efficiently
• Give Access Rights of a document to departments or employees flexibly
• Integrated with Document Management System so you can manage documents in the same place
• Generate watermark automatically and adjust text, position, size according to company identity and needs
• Search for specific documents based on keywords and parameters such as document date, document type, etc with effortlessly

The following are the features possessed by Alfresco Watermark Download :

• Watermark Documents. Generate watermark containing date and user information who downloaded the document. Watermark can match your needs and company identity
• Document Signature. Create Electronic Signature with unique key using math algorithm
• Versioning. Manage document versions by adding versions automatically and saving previous version history
• Expired Document Reminder. A feature to send notifications in the form of emails or dashlets that reach the user's attention at anytime and anyplace
• High Security & Permissions. Manage access rights and permissions for each group, employee, document, and folder securely and flexibly according to company needs
• Workflow Engine. Create approval tasks with actions like approve, reject, revise multiple documents and multiple reviewers easily. This feature is also equipped with an email notification and workflow report
• Advanced Search Functionality. Search for specific documents based on search terms or certain parameters. These parameters can be additional information or metadata such as document name, document date, document type, etc. Alfresco can search the contents on text-based document
• User Friendly. Interface similar to Windows Explorer on Windows and Finder on MAC which is used by employees daily. Alfresco is web-based application so it can be accesible in whatever place
• Integration with LDAP/Active Directory, Ms Office, Google Docs and other applications using CMIS Web Services
• Check In & Check Out. Lock document to prevent user modify or changing your document you want to edit

Softbless has years of experience and competence to implement Alfresco in many companies.

FastenImproveAutomate your Workflow with Alfresco Workflow Report

Problems that often occur in companies related to workflow:

• The amount of time and effort for tracking the progress can be a lot and consuming
• Huge effort and a lot of time required to perform workflows on many documents and many related purposes at once
• There are no notifications to users or related departments if there are tasks that need to be done
• Existing systems that are not integrated with each other, so employees spend a lot of time moving documents from one place to another
• Slow decision making process. The workflow will go through each process and through the user or department, each of which can provide its own response. The decision cannot be made because each response sometimes taking a lot of time.
• Existing system cannot cover existing workflow requirements
• Documents are still in the form of physical files, so they are prone to corruption, document leaks and other problems such as full storage space and difficulty in searching for documents.

The following are the benefits that companies get from using Alfresco Workflow Reports :

• Always keep sharp by tracking the progress of the workflow from anywhere
• Run workflows on multiple documents at once and define approvers according to your needs flexibly
• Integrated with the Document Management System application that can manage documents in the same place
• Improve collaboration between employees and departments by sharing information quickly, transparently and secure
• Keep reviewers informed if there's task to be done by sending notification
• Documents in digital form that reduce vulnerability to leaks, damage and make searching easier
• Accelerate distribution and sharing of documents between employees and departments
• Facilitate access to required documents in accordance with predefined access rights
• Significantly improve productivity by saving a cost and time

Alfresco as Alfresco Workflow Report has the following useful features :

• Workflow Engine. Create approval tasks with actions like approve, reject, revise multiple documents and multiple reviewers efficiently. This feature is also equipped with an email notification to the reviewers so that it can reduce the delay in workflow progress.
• Workflow Log. View and track each task from the workflow such as seeing the current process reviewer, the time the reviewer received the task, reviewer comments, and etc
• Flexible Workflow. Creating workflows that can be done flexibly for both serial or parallel reviewers according to your needs
• Secure Workflow. Workflow documents can only be accessed according to the specified permissions so as to minimize document leaks
• Version Control. Automatically saves document versions which is useful for document tracking
• Expired Document Reminder. A feature to send notifications in the form of emails or dashlets that reach the user's attention that there is a document that requires special action within a predetermined period
• Advanced Search Functionality. Search for specific documents based on search terms or certain parameters. These parameters can be additional information or metadata such as document name, document date, document type, etc. Alfresco can search the contents on text-based document
• High Security & Permissions. Manage access rights and permissions for each group, employee, document, and folder securely and flexibly according to company needs
• User Friendly. Interface similar to Windows Explorer on Windows and Finder on MAC which is used by employees daily. Alfresco is web-based application so it can be accesible in whatever place
• Integration with LDAP/Active Directory, Ms Office, Google Docs and other applications using CMIS Web Services
• Automation (Rules). Execute specific actions based on selected criteria
• Check-in & Check-out. Prevent other user from editing document by locking up the document
• Scanner Integration Capability

Softbless, has implemented Alfresco for many happy clients by offering Installation, Custom Development, Configuration services

Make your document to be more Secure100% OriginalTrusted

• Traditional Signatures are prone to imitation and forgery
• Signing a bulk of document  can really be time consuming
• Traditional Signatures require physical documents so they are prone to problems such as damaged documents, limited storage space, etc
• Traditional Signatures require physical meetings with related parties so that it takes a lot of time and effort and costs more
• There is no reminder for related parties so that it can delay the signing of the document
• The difficulty of finding and tracking a document
• It is difficult to keep confidential documents because documents are sent through intermediaries

Here are The advantage of Electronic Signature for your company :

• Reduces the risk of forgery and changes to the originality of documents
• Significantly save on paper usage, shipping costs and storage space
• Sign bulk documents efficiently
• Signing Document can be done in anyplace and anytime
• Documents related parties can sign safely because they are sent without going through an intermediary
• Search document or content easily and quickly
• Can Store documents with integrated and access rights that suit your company's needs

Alfresco features as a Electronic Signature are as follows:

• Workflow Engine : Create approval task of documents for certain users to review, revise, approve, reject efficiently
• Electronic Signature : Create Electronic Signature with unique key from encrypted document
• Role & Permission Security : Manage documents or folders with flexible access rights
• Expired Document Reminder : A feature to display documents that have a validity period via a dashlet or page and email
• Versioning : Manage document versions by adding versions automatically and saving previous version history
• User Friendly : Alfresco looks similar to Windows Explorer on Windows or Finder on Mac so as the result, the learning curve is not steep and users can easily adapt
• Advance Search Functionality : Alfresco can search the contents and metadata of a document based on keyword.

Softbless, has experience in implementing, configuring, training and supporting Alfresco in several companies in Indonesia