Larry Oliver of FileHold Systems give some hints to find out whether ECM will suits our need or not. If these questions often appear in your mind, that mean you need enterprise content management system :
"How can we get rid of all this paper and reduce our filing cabinets and offsite storage costs?"
"Every version of this contract is different: which is the most recent version? Who was working on it last?"
"I can find anything on Google but I can't find the proposal I wrote last month - we need search!"
"I need a system that sends me a reminder and gives me access to contracts up for renewal."
"Why can't we have electronic workflow to share our work and avoid duplication of effort?"
"Everyone has access to my files. I want to restrict documents to only people I want to see them?"
"Why does it take forever to get 5 different approvals on a revised policy document?"
"How do we stay in compliance with rules regarding record retention?"
"Each branch office has their own files on all of the same topic - needless duplication!"
Sumber : http://www.bstormweb.com/fileholdprofile.html
Enterprise Content Management
(ECM)
System Implementation is different with software implementation. For software, we can simply provide training to End Users.
For the system, in addition to training, there is a need to have Change Management
done to achieve the successful implementation of the system, namely:
Socialization to the End User
Encourage early involvement from End User
Build a user-oriented ECM
Reward
Socialization to End Users.
Socialization
needs to be done so that users have the correct expectations of system.
And User
can imagine how the activities to be conducted in later date.
Basically, human beings tend to be reluctant to change in everything,
including the day-to-day office activities.
Socialization could reduce rejection from End Users. Socialization can
be done through :
Forum that is attended by the management, to provide a signal that
implementation of this system is supported by the management.
Top-Down Approach is tend to be more successful in system implementation. In
this forum do not discuss technically about the ECM system, but rather
to emphasize the benefits of this ECM
Besides forum, then it could be done through a notification via company
magazine or company newsletter
Encourage early involvement from End User
From the kick off the project, the End User must always be involved.
They can be questioned useful inputs for them. In this way, End User
have a sense of belonging to this system. Their inputs may not possible
to be all fulfilled, but at least by involving them, they will more
have an interest in this system.
A User-Oriented ECM
The majority of ECM can be customized according to need. However, the most important is how
to make a more user friendly ECM system. Starting from little things
like
What information must be displayed on the frontpage, when the user
first login
Folder structure for the division in the ECM must be
adapted to the structure an existing folder on the computer each End
User.
Reward
To further motivate the End User, we could also use rewards, such as :
the first division that use full ECM
for office activities, will get a reward eg shopping vouchers with a
specific value for each staff.
Enterprise Social Network Indonesia is a system of social interaction between users who work together in a company that aims to make communication and collaboration between users faster and more accurate. The use of this system makes it easy for you to connect with all company users, share information, manage teams, develop ongoing projects and most importantly, this system can be a place to form groups where each user can convey their ideas.
Enterprise Social Networking is different from social networks in general, enterprise social media is more professional and is used within the scope of the company only. So that all your important information will be safe and can only be seen by users who have access rights to your company.a.
Kelola informasi dengan lebih cepatmudahmenyenangkan
Problems that often occur if there is no Enterprise Social Network Indonesia :
Difficulty integrating existing social networking systems with enterprise technology infrastructure
A common social interaction system has the potential for information or data leakage because the system can be accessed by many people without security permissions.
The process of exploring information and data is quite difficult to do because there is no place for each user to provide their ideas or suggestions.
Collaboration between teams with limited distance is still difficult to do so that the decision-making process of a project becomes slow
Benefits :
Ease of sharing information between users, making it easier to connect with each company user and can easily find out the latest information.
The project development process is easy to do because of the many ideas submitted by each user in helping the success of a project.
Employee productivity increases as they feel more connected to each other and communication goes both ways.
Good integration that can improve the quality of the intranet network so that participation and feedback in business applications increases.
Creating a good business culture with more open communication and being able to adapt to all changes in the existing business.
Liferay supports Enterprise Social Networking Applications with Open Source licenses. This year, it is again in the Leader category in the Gartner Magic Quadrant, providing solutions for your business needs.
Liferay facilitates user interaction and system integration within the company
And has 16 years of experience in implementing systems to simplify the business processes that you manage.
Content publishing and sharing, each user can easily update content, share links, poll the hottest topics, hold events and ask questions.
Conversation and post, users can have conversations and connect in two directions so that results can be directly sent or shared with other users.
Group management, you can determine which users can view, read, update, delete content or articles that have been created.
Intranet/community, the existence of intranet facilities facilitates the integration of other applications;
Knowledge base/ Wiki, Provides a forum for collaboration of experts/Subject Matter Expert (SME)
News Feed, a feature to provide ideas to start a conversation between users.
Notes, users can easily make notes on the content or articles created
Task management, the task management feature makes it easier to delegate tasks related to a project.
Softbless's experience and expertise is very helpful in implementing Enterprise Social Networking applications using Liferay.
Please contact us for a consultation for business development. Softbless provides implementation, installation, customization, support and training for Liferay. The solutions we provide play an important role in the progress of your company.
Ask questions/book a meeting regarding Enterprise Social Networking :
