27 Mar

What is ECM (Enterprise Content Management)?

Enterprise Content Management (ECM)? is a set of tools and methods that allows a corporation, agency or organization to obtain, organize, store and deliver information crucial to its operation. The fundamental objectives of Enterprise Content Management (ECM) are to streamline access, eliminate bottlenecks, optimize security, maintain integrity and minimize overhead.

According to the Association for Information and Image Management (AIIM), ECM can be broken down into five major components called capture, manage, store, preserve and deliver. The purpose of each component can be briefly defined as follows:

  • Capture: Create, obtain and organize information.
  • Manage: Process, modify and employ information.
  • Store: Temporarily back up frequently changing information in the short term.
  • Preserve: Back up infrequently changing information in the medium and long term.
  • Deliver: Provide clients and end users with requested information.

Reference : http://www.aiim.org
 

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27 Mar

ECM (Enteprise Content Management) Functionalities

Some functionalities that ECM covers :

  • Document management - check-in/checkout control, version control, security and library services for business documents
  • Web Content Management - ability to remove the webmaster bottleneck, managing dynamic content and content authoring, general ease of use
  • Records management - ability to comply with legal or regulatory purposes, long-term archiving and automation of retention and compliance policies such as admissibility
  • Document capture and document imaging for capturing and managing paper documents - entire scanning process from paper to electronic format
  • Document Centric collaboration for document sharing and supporting project teams - including permissions
  • Workflow for supporting business processes and routing content, assigning work tasks and states, and creating audit trails of who did what, why, when and how

Sumber : http://www.contentmanager.eu.com/ecmq.htm



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27 Mar

Do We Actually Need to Implement ECM

Larry Oliver of FileHold Systems  give some hints to find out whether ECM
will suits our need or not. If these questions often appear in your mind, that mean you need enterprise content management system :

  • "How can we get rid of all this paper and reduce our filing cabinets and offsite storage costs?"
  • "Every version of this contract is different: which is the most recent version? Who was working on it last?"
  • "I can find anything on Google but I can't find the proposal I wrote last month - we need search!"
  • "I need a system that sends me a reminder and gives me access to contracts up for renewal."
  • "Why can't we have electronic workflow to share our work and avoid duplication of effort?"
  • "Everyone has access to my files. I want to restrict documents to only people I want to see them?"
  • "Why does it take forever to get 5 different approvals on a revised policy document?"
  • "How do we stay in compliance with rules regarding record retention?"
  • "Each branch office has their own files on all of the same topic - needless duplication!"

Sumber : http://www.bstormweb.com/fileholdprofile.html


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27 March 2010   By    Alfresco, Enterprise Content Management System