Technology Archives

12 Dec

Enterprise Content Management Expert in Indonesia

enterprise-content-management-system-illustration

Enterprise Content Management System is a digitized content/information and document management process to support a company to fulfill and reach its goal of a business process. A company needs to manage its information/content effectively to increase its working productivity. Enterprise Content Management System capable of providing that process for a company. ECM, generally, strongly integrated with Document Management System (DMS).

Manage your content to be more OrganizedSecureEasy

Below are several examples of content/information and document related challenge in business :

The non-structured information or content related to the business process causes confusion. It also needs to be redone, wasting more time and effort.
Difficulty to find content/information based on date, the user, or content type.
It takes too much time to spread the information. In the worst case, the information even isn’t spread.
The storage at the office is incapable to contain the amount of content/information in a physical form.

To solve these problems, a company needs an integrated system that provides functionality.

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Enterprise Content Management System has these features/functionalities :

Document Management System (DMS): For handling a company’s or organization’s document,
Collaboration: Collaboration in the ECM can be facilitated through an online portal/website.
Workflow: Delegating a task to a certain user that is wanted and improving job efficiency.
Web Content Management: To manage, create, and deliver the content easily.
Record Management: Simplify the storing and searching for the content/information, which is considered important for a company or organization.

Enterprise Content Management System increases the information flow within the company that will improve productivity. ECM helps an organization to manage information and content into a more structured form. The benefits of using Enterprise Content Management System:

A structured content knowledge storing system,
Increase the speed and accuracy of the information distribution,
Improving productivity in office activities,
Minimizing the information/content lost,
Suitable for collaboration purpose,
Accessible from anywhere and anytime you need it,
Providing better control over the certain information/content access for a specific user, so the risk of information/content leak will be decreased,
Easy to trace the audit result of an information/content,
Simplify and speed up specific information/content searching processes.

One of the tools/systems of Enterprise Content Management System is Alfresco. Alfresco is the open-source licensed Enterprise Content Management System.

Alfresco as a Challenger in Magic Gartner Quadrant

In 2019, in the Gartner Magic Quadrant, Alfresco is in the same quadrant as challenger from other solutions like Laserfiche, SER, NewServer, etc.

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Alfresco is equipped with a complete set of features that give solutions for the company’s information/content-related problems.

The Implementation of ECM System Features within Alfresco:

Advanced Search Functionality. Enterprise Content Management System can search based on the keyword or the essence of the information/content.
Easy to Use. Users won’t have problems using Alfresco, because it has a similar design to explorer (File Explorer on Windows and Finder on Mac), which they are using every day. Moreover, users can easily upload a document by using the drag and drop method.
Workflow Engine. Creating a task for a specific user for revision, review, approval, and disapproval purpose on information/content or document effectively.
Google Docs, MS Office, LDAP, and Active Directory Integrated.
Versioning. Adding the information/content or document version automatically and save the history log of that document version.
Role, Permission & Security Settings. We can add a specific permission setting on the information/content for specific users, using Enterprise Content Management System.
Collaboration Site. You can share documents, calendars, discussion, blogs, links, and datalist. With the Collaboration Site feature, you can easily spread the information faster and with better accuracy.
Expired Document Reminder. A notification will appear if it detects an expired information/content. Notification will be displayed through the main page dashboard of Alfresco or via email.
Integrate with other applications using CMIS Web Services.
Comment/Discussion Feature. Users can participate to develop an information or business process by using the comment/discussion feature.

Softbless has helped many company to manage their content to well organized, efficient by using Alfresco as ECM

Softbless is ECM implementation expert in Indonesia. Feel free to ask us and get the best deal about ECM Solution.

Contact Us

Email: info@softbless.com

Phone: +62-21-85918058 & +62-21-85918059

Mobile & Whatsapp: +62-811-221-305

Click here to Chat via Whatsapp : +62-811-221-305

By softbless

Alfresco, Digital Signature, Document Management, Document Reminder (EN), Enterprise Content Management System

11 Dec

Alfresco 4.2.b Installation Tutorial on Linux

Alfresco 4.2.b Installation Tutorial on Linux
For alfresco installation process on Linux and Windows are the same.
Here's a screenshot of the installation process on Linux Alfresco 4.2 b:

1. Language selection

2. Alfresco Community Setup

3. Installation type
Chose Advance-Configures server ports and services properties

4. Select the application

5. Select where to save the patch to be installed alfresco folder

6. Enter port for the database server

7. Enter the IP address and port for tomcat The example below is the ip address for localhost

8. Enter port for the FTP server

9. Enter port for remote commands

10. Enter the password for the application Alfresco

11. Enter port for SharePoint

12 Install alfresco as a service?

13. Enter port for LibreOffice

14. Preparation for installation of Alfresco

15. Alfresco installation process

16. Alfresco installation has been completed

17. Starting servers

18. After that it leads directly to the browser application
Enter the username and password you created at installation stage Alfresco
Username is admin

19. Alfresco display in the browser

By softbless

Alfresco, Alfresco Tutorial in Indonesian Language, Alfresco Tutorial Video Indonesian Language, Document Management, Video Tutorial Alfresco

10 Dec

Alfresco 4.2.b Installation Tutorial on Windows

Alfresco 4.2.b Installation Tutorial on Windows
For alfresco installation process on Linux and Windows are the same.
Here's a screenshot of the installation process on Windows Alfresco 4.2 b:
1. Language selection

2. Alfresco Community Setup

3. Installation type Chose Advance-Configures server ports and services properties

4. Select the application

5. Select where to save the patch to be installed alfresco folder

6. Enter port for the database server

7. Enter the IP address and port for tomcat The example below is the ip address for localhost

8. Enter port for the FTP server

9. Enter port for remote commands

10. Enter the password for the application Alfresco

11. Enter port for SharePoint

12. Enter port for LibreOffice

13. Select the type of configuration to the startup tomcat and database

14. Preparation for installation of Alfresco

15. Alfresco installation process

16. Database installation process

17. Alfresco module Installation Process

18. Alfresco installation has been completed

19. After that it leads directly to the browser application
Enter the username and password you created at installation stage Alfresco
Username is admin
Password according to the time of the installation alfresco
Then click login

20. Alfresco display in the browser

By softbless

Alfresco, Alfresco Tutorial in Indonesian Language, Alfresco Tutorial Video Indonesian Language, Document Management, Video Tutorial Alfresco

28 Nov

Alfresco Meetup November 2012 in Jakarta Indonesia

This November will be held back Alfresco Meetup, Jakarta, Indonesia, which had previously been held regularly every month since June 2011.

The meetup will be held on 29 November 2012 with the topic of discussion:

Recap Alfresco Developer Conference that was held in early November
Adaptive Case Management Toolbox

Venue:
Elite Club Meeting Room, Epicentrum,
Epicentrum complex, Rasuna Said Kav C22
Jakarta, Indonesia
(locations where it fits in the back of the Festival Market)

By softbless

Alfresco, Document Management

21 Nov

Performance Tuning in Liferay

There are several things to consider in improving the performance of Liferay:

1. Properties
There are several configurations on-ext.properties portal that can improve performance:
last.modified.check=false
Disable checking last modified date on server side CSS and Javascript
theme.css.fast.load=true
Load the theme’s merged CSS files for faster loading for production
javascript.fast.load=true
Load the javascript files for faster loading for production

2. Servlet Filters
Disable all unused servlet filter
 SSO CAS
 SSO NTLM
 SSO OpenSSO
 Sharepoint Filter
Comment all servlet filters are not used in the file: liferay-portal-6.0.6\tomcat-6.0.29\webapps\ROOT\WEB-INF\web.xml

3. Portlet
Disable all the portlets that are used in a way comment on the file: liferay-portal-6.0.6\tomcat-6.0.29\webapps\ROOT\WEB-INF\liferay-portlet.xml

4. Memori
Increase JVM Tuning by editing the file: \liferay-portal-6.0.6\tomcat-6.0.29\bin\setenv.bat

JAVA_OPTS="$JAVA_OPTS -Dfile.encoding=UTF8 -Duser.timezone=GMT -XX:NewSize=700m -XX:MaxNewSize=700m 
-Xms2048 -Xmx2048m -XX:MaxPermSize=256m -XX:+UseParNewGC -XX:+UseConcMarkSweepGC 
-XX:+CMSParallelRemarkEnabled -XX:SurvivorRatio=20 -XX:ParallelGCThreads=8"

If memory servers over 8 GB with 4 processors.

By softbless

Enterprise Portal, Liferay

20 Nov

Online Preview in Liferay

Steps to install the online preview Liferay on linux:
1. Install ImageMagick:
apt-get install imagemagick
2. Log in as Administrator Portal
3. Navigate to ControlPanel -> Administration Server
4. On the menu tabs select External Service
5. To activate ImageMagick, check the enable ImageMagick
6. Fill Path with / usr / bin, how to find out by typing in the terminal :
"which convert"

Default settings:

imagemagick.resource.limit.area=2GiB
#imagemagick.resource.limit.disk=16GiB
#imagemagick.resource.limit.file=256
imagemagick.resource.limit.map=1GiB
imagemagick.resource.limit.memory=2GiB
#imagemagick.resource.limit.thread=2
#imagemagick.resource.limit.time=3600

note: "sign # is not filled"
Default setting:

Change to::

imagemagick.resource.limit.area=3GiB
imagemagick.resource.limit.disk=10GiB
imagemagick.resource.limit.file=512
imagemagick.resource.limit.map=3GiB
imagemagick.resource.limit.memory=2GiB
imagemagick.resource.limit.thread=1
imagemagick.resource.limit.time=3600

By softbless

Enterprise Portal, Liferay

20 Nov

OpenOffice Integration Liferay

Installing OpenOffice in your Operating System:
If your OS is XP / Windows7 follow these steps:
1. Install OpenOffice.org v2.0.3 or any other version.
2. Navigate to C: \ Program Files \ OpenOffice.org \ Programs folder in the command prompt .
3. run the following command:
soffice-headless-accept = "socket, host = 127.0.0.1, port = 8100, URP,"-nofirststartwizard.
4. Then Restart

If your Linux Operating System follow these steps:
1. Install Package v2.0.3 OpenOffice or any other version.
2. Run the following command from the Command Prompt: cd / usr / lib / LibreOffice / program .
3. sudo . / soffice - headless - accept = "socket, host = 127.0.0.1, port = 8100; URP;" - nofirststartwizard.
4. Then Restart

Enable OpenOffice in Liferay:
1. Log in as Administrator Portal.
2. Navigate to ControlPanel -> Administration Server.
3. On the menu tabs select External Service.
4. To activate the check box on OpenOffice enable openoffice.
5. If you want to change the port you can change it.
6. Then Save Settings.

Implement the functionality in Open Office web content portlet:
1. Now you add a portlet in the portal Web Content Display in one page.
2. Then navigate to your portlet configuration page.
3. Select Add Web Content and write the Title and content of information that will be created,
4. Click Publish.
5. It will appear articel that have been made earlier.
6. On the Web Content Display portlet
Navigate to Settings / Options -> select Configuration
Below Enable Conversion To we check box PDF, DOC, TXT, ODT, RTF.
7. Then save.
8. It will appear the option Convert PDF, DOC, TXT, ODT, RTF.

By softbless

Enterprise Portal, Liferay, Liferay Integration

20 Nov

New Features in Alfresco Ver.4.2a

In the second week of October 2012, Alfresco launched the new Alfresco Community Edition, Alfresco 4.2a. Some new features available in Alfresco 4.2a, which are:

1. Multi-File zip file processing and quick sharing
This feature will help the user use “share” command and sharing their file which are being preview. In this process, this feature will create a short link to sharing files automatically. The users are also used multiple selection of their file to process downloading. This process also supported by single zipped package.

2. Enhancing in Share Dashlets
Some new features in this facility are improvement in liquid layouts which are more attractive, illustration of selection file address in image subcategory, and improvement in lightbox facility layout.

Dashlets New Layout

A New Dashlets Tasks:
A new task in dashlets “filter all” previously, now in Alfresco 4.2a, this tasks is dived into two categories, “active” and “completed” category. Additional task is adding the number of page.

Editing the content:
Instead of filtering task, there is dashlet conversion feature. These features will split loading process, in order to increase displaying speed of dashboard initial process.

3. Better integration to google docs
Now the user in Alfresco 4.2a are able to create and edit their google docs document in google docs service, easier and better integrated. The user will used directly this system in real time and user activity in google docs will be recorded.

4. Springsurf 1.2
This feature will help the user clearing their internet cache. The user no needs to clear their recorded activity after they have internet browsing (using “clear internet cache”). Alfresco 4.2a users directly get this feature when they have installed this new Alfresco edition. Therefore, the user no needs to busy clearing internet temporary cache regularly.

In addition, this feature is also help the user saving their drive resources more capacity in their hardware. Some files are recorded as temporary files in their hardware when they perform browsing the internet, a great way of saving resources reducing.

Furthermore, having RemoteClient feature configuration, some complete configuration are able to perform. Some of these complete configurations are: timeouts, buffer sizes, setting on http proxy, tcp configuration, setting on white/black list of unsecure HTML when editing wiki page, and inline preview of html.

5. The new dashboard dashlets
Site searching:
This site searching feature of dashlets allows the user to find fts-Alfersco search and directly can see a previewing page in the result of site searching. The users are also able to configure previewing only related sites. The picture below is a preview of the result site searching features

Dashlets of Site Search

Search collection:
This feature is similar to site search, however query in this features of saved search previously only addressed to site manager. Only site manager is able to access this dashlet control panel. Where, filtering process which only able performs by site manager, support in report organizing. Therefore, fts-alfresco search syntax is fully supported the user, especially to site manager. Dashlets title is also changed into specific title from control panel, and then the user will easily recognize what dashlet is reporting on.

Sample preview of saved search feature

My Discussion:
Dashlet dashboard is also able to display recent posting in the forum. Consequently, the user will able to discuss, create, and reply the posting quickly.

My Discussion dashlets

6. More variations in media galley or document library
The earlier version of image preview for gallery view features, now available in document preview for document library. This new feature is more interesting and attractive. This new view is support standard feature for document library, such as multi file selection, uploading process by drag and drop technique, and also additional new feature, which is setting on document size view directly, thus the view is dynamically view, especially in image size changing view in document library.

Preview of Media Gallery

7. Desktop dropbox synchronization or your enterprises
Alfresco is not only release their new feature for community user, but also release Desktop Sync Client in Alfresco Community 4.2a, Alfresco Enterprise or Alfresco cloud. Configuration in dropbox service will be easily recognized by Alfresco user, mainly the new feature of Alfresco Desktop Sync.

By softbless

Alfresco, Document Management, Enterprise Content Management System

12 December 2012 By softbless Alfresco, Digital Signature, Document Management, Document Reminder (EN), Enterprise Content Management System