18 Feb

Electronic Signature Vendor in Indonesia

Electronic Signature
Electronic Signature (Digital Signature) is a form of digital transformation from traditional method which still has the same function and purpose to maintain and validate the authenticity of a document.
Just like traditional signatures, Electronic Signature also have unique characteristics for each signer or document owner. In Electronic Signature, this unique feature uses a mathematical algorithm as the key to an encrypted document. Electronic Signature can also save information such as time of sign off, document owner, and signature validity time limit.

Make your document to be more Secure100% OriginalTrusted

The following are problems that often occur when we are still using a traditional or regular signature :
  • Traditional Signatures are prone to imitation and forgery
  • Signing a bulk of document  can really be time consuming
  • Traditional Signatures require physical documents so they are prone to problems such as damaged documents, limited storage space, etc
  • Traditional Signatures require physical meetings with related parties so that it takes a lot of time and effort and costs more
  • There is no reminder for related parties so that it can delay the signing of the document
  • The difficulty of finding and tracking a document
  • It is difficult to keep confidential documents because documents are sent through intermediaries
Electronic Signature can easily solve these problems.

Here are The advantage of Electronic Signature for your company :

  • Reduces the risk of forgery and changes to the originality of documents
  • Significantly save on paper usage, shipping costs and storage space
  • Sign bulk documents efficiently
  • Signing Document can be done in anyplace and anytime
  • Documents related parties can sign safely because they are sent without going through an intermediary
  • Search document or content easily and quickly
  • Can Store documents with integrated and access rights that suit your company's needs
Alfresco is a Document Management System application that has a Electronic Signature in it. It is really capable for answering more than just document signature problems in your company.

Alfresco enters the Gartner Magic Quadrant as Leader 2021

Since 2005 alfresco has been implemented by 1300+ companies from all over the world
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Alfresco features as a Electronic Signature are as follows:

  • Workflow Engine : Create approval task of documents for certain users to review, revise, approve, reject efficiently
  • Electronic Signature : Create Electronic Signature with unique key from encrypted document
  • Role & Permission Security : Manage documents or folders with flexible access rights
  • Expired Document Reminder : A feature to display documents that have a validity period via a dashlet or page and email
  • Versioning : Manage document versions by adding versions automatically and saving previous version history
  • User Friendly : Alfresco looks similar to Windows Explorer on Windows or Finder on Mac so as the result, the learning curve is not steep and users can easily adapt
  • Advance Search Functionality : Alfresco can search the contents and metadata of a document based on keyword.
Softbless, has experience in implementing, configuring, training and supporting Alfresco in several companies in Indonesia
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17 Mar

Bonitasoft Indonesia

Bonitasoft Indonesia
Bonitasoft Indonesia is one of the BPM (Business Process Management) applications currently better known as the DPA (Digital Process Automation) application which offers a Low Code Application in its development and has been released since 2009. Bonita has been widely implemented to optimize, automate tasks and manage processes. business in various fields such as, Finance, Human Resources, Sales, Marketing and so on until it is recognized by the main analysis players in the BPM, DPA and ACM (Adaptive Case Management) markets.
Digital Process Automation is a method by which an application automates one or more of the tasks involved in a business process. DPA itself is said to be an evolution of the traditional BPM solution. Previously, those who used BPM only focused on reducing costs on integration, monitoring and tracking of business processes in the work environment and the lack of initiative action from digital technology itself. With DPA, this focus has been transcended to improve customer experience by expanding business processes to customers, suppliers and partners without losing the functional capabilities of BPM. This change in focus is driven by the needs of an industry that seeks to carry out digital transformation.

Kelola dan Otomasi proses bisnis agar menjadi TerukurEfisienTangkas

Several problems related to business process management in the company:
  1. There is a business process that is odd and less clearly defined. This can lead to an inadequate understanding of how the business process should run, which in the end is ineffective and unused.
  2. It is difficult to monitor the running of a business process because you have to manually track it so it takes more time and effort
  3. The difficulty of collaboration between analysts, developers and end users in building business processes to become an application
  4. There is no performance review (KPI) of the business process so it is difficult to predict which business processes are effective and which are not
  5. Unstructured organizational management, this can make business process objectives inaccurate
  6. Slow in making decisions according to customer needs.

Bonitasoft offers DPA and BPM applications at low cost and can be used by companies of all sizes.






Benefits of Bonitasoft as a Digital Process Automation & Business Process Management:



  • User Friendly. Bonita offers an attractive and intuitive User Interface for users to quickly adapt to using Bonita
  • Low Code Application Platform. Developers can easily customize and create business logic with less coding thereby increasing efficiency and rapid development
  • Open Source. Bonita is open source licensed so that it can optimize business processes at a low cost
  • Web Based Application. Users can quickly access applications anywhere and anytime
  • Easy to Collaborate. With a user friendly appearance and low code development, it can increase collaboration between analysts and developers so that innovations or new business process ideas can be executed quickly
  • Scalable, Robust & Reliable Engine. The engine can handle and optimize transactions, database schema and multi-threading as well as ease of deployment to offer maximum usage.


Bonitasoft is a Digital Process Automation application that has been downloaded more than 1,500,000 times and has received prestigious awards in its field.

Bonitasoft has been included in the Gartnet Magic Quadrant

In 2019, Bonita was entered into the magic quadrant gartner in the Intelligent Business Process Management category. In addition, you also get the 2019 Software For Digital Process Automation For Deep Deployments Wave

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The services we offer include consulting, implementation, customization, integration with LDAP, CMS and so on.


Bonitasoft Features:


  • Bonita Studio: With this feature, users can create and modify business process diagrams graphically based on the BPM Notation standard. In addition, this feature also helps developers to do development, integration, customization and deployment with less coding (Low Code).
  • Bonita UI Designer: This feature is useful for designing the User Interface of forms needed in business processes by simply drag-and-droping using the provided widgets.
  • Custom Fragments & Widgets: Createand save custom layouts that can be used by other processes
  • Bonita Portal: Monitor and control all processes, tasks, API Calls, and applications based on real-time insights.
  • REST API & Built-In Connectors : Integration with other applications through the REST API and connector to other applications that have been provided such as LDAP, CMS, CRM, SMTP and so on
  • BPMN 2.0 : Bonita has used BPMN 2.0 as an intuitive and powerful notation standard
  • Business Data Model Editor: A special user interface for creating and managing databases needed to run business processes
  • Actor Mapping: Defines users to carry out certain tasks so that business processes can be more accurate
  • Organizational Structure: Manage the organization to fit the existing structure in your company
  • Real Time Monitoring & KPI Measurement: Measure the performance of each actor based on reports from real-time data
  • Adaptive Case Management: The ability of the application to handle conditions that have not been defined or are outside the scope of business processes that have been created.

Softbless has competence in business processes in Indonesia using Bonitasoft in the form of implementation, customization, development and integration.

Make us your partner in implementing Bonitasoft as a solution to your business process problems. Please contact us for consultation or detailed information on your needs.



Kelola dan Otomasi proses bisnis agar menjadi TerukurEfisienTangkas

Beberapa permasalahan terkait manajemen proses bisnis di perusahaan :
  1. Adanya bisnis proses yang janggal dan kurang didefinisi dengan jelas. Hal ini dapat memicu pemahaman yang kurang bagaimana seharusnya proses bisnis tersebut berjalan yang pada akhirnya proses tersebut tidak efektif dan tidak digunakan.
  2. Sulitnya monitoring jalannya proses bisnis karena harus di tracking secara manual sehingga memakan waktu dan effort yang lebih
  3. Sulitnya kolaborasi antara analis, developer dan end user dalam membangun bisnis proses hingga menjadi suatu aplikasi
  4. Tidak adanya performance review (KPI) dari bisnis proses sehingga sulit diprediksi mana saja bisnis proses yang efektif dengan yang tidak
  5. Manajemen organization yang tidak terstruktur, hal ini dapat membuat sasaran proses bisnis menjadi tidak akurat
  6. Lambat dalam menentukan decision yang sesuai dengan kebutuhan customer.

Bonitasoft menawarkan aplikasi DPA dan BPM dengan cost yang rendah dan dapat digunakan oleh perusahaan dari berbagai skala.





Manfaat Bonitasoft sebagai Digital Process Automation & Business Process Management :



  • User Friendly. Bonita menawarkan User Interface yang menarik dan intuitif bagi user sehingga dengan cepat beradaptasi menggunakan Bonita
  • Low Code Application Platform.  Developer dengan mudah melakukan kustomisasi dan membuat business logic dengan coding yang sedikit sehingga meningkatkan efisiensi dan rapid development
  • Open Source. Bonita berlisensi open source sehingga dapat mengoptimalkan bisnis proses dengan cost yang rendah
  • Web Based Application. User dapat mengakses aplikasi dimana saja dan kapan saja dengan cepat
  • Easy to Collaborate. Dengan tampilan yang user friendly dan development yang low code dapat meningkatkan kolaborasi antar analis dan developer sehingga inovasi atau ide baru proses bisnis dapat di eksekusi dengan cepat
  • Scalable, Robust & Reliable Engine. Engine dapat menghandle dan mengoptimalkan transactions, database schema dan multi-threading serta kemudahan deployment sehingga menawarkan penggunaan yang maksimal.

Bonitasoft merupakan aplikasi Digital Process Automation yang telah diunduh lebih dari 1.500.000 kali dan telah mendapatkan penghargaan bergengsi di bidangnya.

Bonitasoft telah masuk dalam Gartnet Magic Quadrant

Tahun 2019, Bonita telah masuk pada gartner magic quadrant pada kategori Intelligent Business Process Management. Selain itu juga mendapatkan 2019 Software For Digital Process Automation For Deep Deployments Wave

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Service yang kami tawarkan meliputi konsultasi, implementasi, kustomisasi, integrasi dengan LDAP, CMS dan sebagainya.


Fitur Bonitasoft :


  • Bonita Studio : Dengan adanya fitur ini user dapat membuat dan memodifikasi diagram bisnis proses secara grafis berdasar standard BPM Notation.  Selain itu, fitur ini juga membantu bagi developer untuk melakukan development, integrasi ,kustomisasi dan deployment dengan coding yang sedikit (Low Code)
  • Bonita UI Designer : Fitur ini berguna untuk mendesign User Interface dari form yang dibutuhkan dalam bisnis proses hanya dengan drag-and-drop menggunakan widget yang telah disediakan.
  • Custom Fragments & Widget : Membuat dan menyimpan custom layout yang dapat digunakan oleh proses lain
  • Bonita Portal : Monitor dan mengontrol seluruh proses, task, API Calls, dan application berdasar real-time insight.
  • REST API & Built-In Connectors : Integrasi dengan aplikasi lain melalui REST API dan connector terhadap aplikasi lain yang telah disediakan seperti LDAP, CMS,  CRM, SMTP dan sebagainya
  • BPMN 2.0 : Bonita telah menggunakan BPMN 2.0 sebagai standard notasi yang intuitif dan powerful
  • Business Data Model Editor : User Interface khusus untuk membuat dan mengelola database yang dibutuhkan untuk menjalankan proses bisnis
  • Actor Mapping : Mendefinisikan user agar menjalankan task tertentu sehingga proses bisnis dapat lebih akurat
  • Organizational Structure : Mengelola organization agar sesuai dengan struktur yang ada di perusahaan anda
  • Real Time Monitoring & KPI Measurement : Mengukur performance masing - masing aktor berdasar report dari data real-time
  • Adaptive Case Management : Kemampuan aplikasi untuk menghandle kondisi yang belum didefisinisi atau diluar cakupan proses bisnis yang telah di buat.

Softbless memiliki kompetensi dalam proses bisnis di Indonesia menggunakan Bonitasoft berupa implementasi, kustomisasi, development dan integrasi.

Jadikan kami partner anda dalam implementasi Bonitasoft  sebagai solusi permasalahan proses bisnis anda. Silahkan menghubungi kontak kami untuk konsultasi atau informasi detail terhadap kebutuhan anda.
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16 Mar

PMO Application

Aplikasi-PMO
PMO Application or commonly called the Project Management Officer is a system designed in such a way and is useful for a project manager in coordinating with other project members so that each project member can find out his duties and responsibilities in the project. In running a project, a proper and efficient system is needed so that the project can run smoothly. With the PMO application system, it can make it easier for project managers to plan, monitor, and track all activities and the scope of projects that are currently underway.

Atur Project Anda menjadi lebih On TimeOn BugdetOn Scope

Some of the problems that often occur if the PMO application system has not been implemented, include:

    • The number of projects that are large and carried out at the same time, so that project members become less focused and this of course can affect the success of a project.
    • The project handling process takes a long time so that the completion of a project is not on time.
    • Challenges and obstacles that occurred in the project were not handled quickly and appropriately
    • The process of coordination and collaboration between project members is difficult because it is still manual.
    • Constrained to find out and evaluate the extent of the tasks carried out by each project member.
    • Miss management that occurs in a project can cause an over budget that is not in accordance with the budget.
The problems mentioned above can get the right answer if you already have a system that is able to provide the best solution in managing a project, namely the PMO application.

Benefits that can be obtained if a company has used the PMO application in a project that is being worked on:

  •  Increase project success and reduce the failure rate of a project
  •  The project is carried out well because each project member is able to carry out their duties and responsibilities properly so that the coordination process between project members runs smoothly.
  •  The PMO application can also make it easier to share access to share documents related to the project to related parties.
  •  The process of delegation, controlling and monitoring is easy so that the work becomes very easy, and the project that is carried out can be in accordance with predetermined plans and objectives without having a task that may be missed.
  •  There is no “reveinting the wheels” process in the project, in that the project has standardized projects that can be repeated.
  • With project management that goes well so that the motivation level of each project member increases.
  •  All resources contained in a project can be maximized properly.
  •  Improve work efficiency and project deliveries.
Redmine is an Open Source licensed PMO application built on the Ruby on Rails framework and has complete features in managing a project. Using Redmine can make it easier for a PM when managing a project and achieving project goals.  

Redmine features complete functionality in managing your Project.

Redmine has an Open Source license so that it can increase efficiency in terms of both resources, time and cost

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Various Features used in Redmine  PMO Application:

  • Multiple Project Support , with the PMO Redmine application can manage all projects, each user / project member has a different role in each project and each project can be made publicly (visible to anyone) or privately (only certain users / project members can look).
  •  Has module features , such as Wiki, repository or issue tracking which can be enabled or disabled at the project level.
  •  Multiple Subproject Support , can manage project parts that become subprojects of the main project.
  •  Flexible issue tracking system , this feature can make it easier to track tasks delegated to project members.
  •  Flexible role based access control , can make it easier to manage the roles and access rights of users / project members.
  •  Gantt chart and calendar . Each task has a start date and due date which will be displayed automatically on the Gantt chart and calendar on the Redmine Office Project Management Application.
  •  Time Tracking Functionality , users can input an estimate of how long it will take to complete a given task.
  •  Custom filed , users can define their own tasks, time needed, project name and who are the users / project members who support a project. The format provided varies , including text, date, drop and down list and
  •  News, document and file management. Make it easy to share important documents and news related to the project.
  •  Wiki and Forum, as a means of collaboration and discussion between users.
  •  Feed and email notification . Related to project activity, news, or issue changes that occur in the project.
  •  Multiple LDAP Authentification Support , can authenticate a user against multiple LDAPs, an account will be created on the fly when a user is found in the directory.
  •  Shcedule reccuring task , can create repeated tasks automatically.
  •  Multi language Support , Redmine is supported in 34 languages ??including Indonesian.
  •  Security, Access Right and Permission . You can easily define custom roles, and set permissions for each user.
Softbless is experienced and has high integrity in implementing Redmine PMO Applications.  With  Redmine your business process just got easier.
We provide implementation, installation, customization, support and training services for Redmine. Trust us for the PMO Application solution for your company. Immediately contact us to get the best solution for the needs of the PMO application and get the best information and solutions from us.

Ask questions/book a meeting regarding Project Management System :

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21 Oct

Workflow Engine

workflow-engine-illustration  

Workflow Engine is an application to simplify and speed up the business process that is made to be authorized by other intended parties before being published. The application will manage the entire business process from approval, revision, reminder ann even permission efficiently.

Lets Make the Workflow more efficienteasysimplified

Companies want to make workflow to be fast, structured, accesible and efficient. This can't be achieved if it is done by manual process considering highly cost/energy and sometimes the results is not what companies want to expected. With the workflow engine, the company need can be easily fulfilled. The following problems encountered when the workflow process is done manually, are as follows :
  • It is difficult to meet and ask for approval from the intended party
  • Hard to see the progress of workflow process. It is difficult and requires a lot of times to see that the process has been approved by anyone
  • There is no notification and reminder that there is a process that requires approval for the intended party
  • Delivery of hardcopy in the workflow process to parties requiring approval takes a long time and is prone to not being delivered
  • Requires a lot of effort and time if there are many intended party
  • Workflow can be changed from what that has been agreed
All of the problems above can be easily overcome by using integrated workflow engine and also can give you more benefit.

Benefits using Workflow Engine :

  • Increased productivity because the approval process can be done anywhere and anytime
  • Know workflow progress easily and precisely
  • The approval status can be known quickly for both the approval party and the party created the process
  • Can give permission to be more specific to a process
  • Increase collaboration within the company
  • Simplify and speed up the search process as needed
Softbless has an integrated Workflow Engine solution using E-Office. E-Office is a workflow engine that can improve workflow efficiency and has been trusted to help many companies.

E-OFFICE IS DEVELOPED ON ALFRESCO AND LIFERAY

Tahun 2019, dalam Gartner Magic Quadrant tersebut, Alfresco menjadi Challenger bersama solusi lain seperti Newgen, SER dan Laserfiche. Meanwhile, Liferay for 10 years in 2020, has been a leader in the Gartnet Magic Quadrant for the Digital Experience Platform
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Softbless developed a Workflow Engine using Liferay as a corporate solution portal and Alfresco as a Document Management System.

The following features and functions of the Workflow Engine :

  • The following features and functions of the Workflow Application
  • Integrated with Document Management System to manage and store documents to be centralized and structured
  • Workflow Engine. This feature is useful for users to authorize a process before publication. To meet the needs of different business processes, we provide custom workflows that can be adjusted to the needs of your company
  • Email :
    • Email notification to the reviewer or approval party if there is a process requesting approval
    • Email reminder if there are unfinished processes
  • Delegation of authority, this feature includes the concept of status as Temporary Officer, Official Performing Tasks, Daily Executor or officials who are on leave. Official that are on leave can delegate authority without disturbing the leave
  • Online Preview. Able to perform online preview on archives and media files without downloading files
  • Audit Trail & Change Log. Track user activity from login, logout, view, add, edit, and delete documents and even changes to processes
  • Automation (Rules) to trigger certain actions based on several selected criteria, such as for example to publish a process after a workflow / approval is approved
  • User friendly & Easy to Access. The Document Management System appearance in the workflow engine resembles the explorer (File Explorer on Windows and Finder on Mac) which users have used on a daily basis
  • The Workflow Engine is equipped with Search Functionality, so that users can find a process with keywords and indicators easily and quickly
  • Versioning. It functions as an automatic naming of the new version of the archive, and the user will easily track the latest version automatically
  • Integration with LDAP, Active Directory, Ms Office and Google Docs
  • Document watermark, to show who downloaded the document and display the date of the document was downloaded. To prevent leakage of letters to unauthorized outsiders
  • Can be integrated with other applications through the CMIS web service.

Softbless has years of experience in managing, implementing, and developing your business processes using Workflow Engine.

Make us your partner in implementing the Workflow Engine as a solution to your needs. Contact us to get the best information and offers regarding the solutions we provide.



Contact Us

Email: info@softbless.com

Phone: +62-21-85918058 & +62-21-85918059

Mobile & Whatsapp: +62-811-221-305

Click here to Chat via Whatsapp : +62-811-221-305

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3 Sep

Project Management Software

Project Management Software
Project Management Software is a system used to plan schedules, organizing resources, controlling, monitoring, and tracking the progress of projects. Project Management Tool is extremely helpful for project managers to make sure the project assigned runs correctly, practically, and on time. With this software, you will be able to plan, monitor, and track your project more efficiently.
Problems that often occur related to project management are :
  • A project is often not completed on time according to the set schedule.
  • Difficulty in figuring out the utilization level of each resource.
  • Lack of coordination among project personnels.
  • Mismanaging projects can cause additional budgets beyond the budget that has been set.
  • Find it hard to know the status task of each project team member.

PlanningMonitoringTracking your project more efficient

All problems mentioned above can be handled well if a company has a reliable system in managing a project, which is management software.

Benefits of Applying Project Management Software :

  • The project productivity will increase.
  • Eliminate ‘reinventing the wheels’ so that standardization of repetitive project work can be carried out.
  • Work efficiency, both in terms of resources, costs, and time.
  • Improve the quality of project deliveries.
  • Easily have better coordination in completing a project.
  • The project control system will be better so that it can run according to the set plans and goals.
  • Well-managed projects will increase the motivation of each team member.
  • Minimize the number of tasks that will probably be missed.
  • Maximize the empowerment of projects’ resources.
Redmine is software that has complete project management functionalities. By using Redmine, project managers will be able to easily achieve projects’ goals.

Redmine as Project Management Software has complete functional features that project management software should has

Redmine is open source which can increase cost efficiency with maximum results and functionality.
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The features of Redmine as Project Management Software include :

  • Multi-project. Redmine can help you to create multiple projects. Every user will have different access in every project.
  • Gantt charts and calendars. Every Task Start Date and Due Date will automatically appear in Redmine’s Gantt Chart and Calendar.
  • Task Management. You can create tasks for every project personnel. You can also configure the priority, status, and due date of every task.
  • Sub Project. Every project can have several related sub projects.
  • Security, Access Right, and Permission. You can easily determine the custom role and set permission for every user in every project.
  • Scheduled Recurring Task. Repetitive tasks can be automatically made in particular periods.
  • Task Templates. Titles and descriptions of tasks can be made as templates so that you can easily create other tasks.
  • Chart. This functionality can help you to easily analyze project situations and conditions.
  • Workflow Transition. Existing business processes can be facilitated by the workflow transition feature.
  • Time tracking. With this feature, users can input how many hours spent for certain tasks or projects.
  • Custom fields for task, project, and user entities.
  • News to inform team members about important news or information.
  • File and Document Management.
  • Wiki and Forum for collaboration and discussion.
  • E-mail notifications for new tasks, pending tasks, and others.
  • LDAP authentication.
  • Multi-language support, including Bahasa Indonesia.
PT. Softbless Solutions has skills and experiences in implementing project management by using Redmine. We are a trusted partner in implementing Project Management Software for your company and institution. Please contact us for consultation about your company requirements and get information related to implementation services we provide.

Contact Us

Email: info@softbless.com

Phone: +62-21-85918058 & +62-21-85918059

Mobile & Whatsapp: +62-811-221-305

Click here to Chat via Whatsapp : +62-811-221-305

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13 Jul

E-Commerce (EN)

E-Commerce
E-Commerce or Electronic Commerce is an activity that involves the buying and selling of products, services and information that will be conducted electronically by using computer networks, namely the Internet. The function of e-commerce itself is easier for the user to provide a place to market and sell products or services that can be managed by utilizing the internet.
As for some of the advantages that the user can have on e-commerce:
  • E-commerce may facilitate the marketing of products to sell.
  • With e-commerce, payments can be made online and of course make it easier for shoppers.
  • E-commerce will be able to help sellers to expand the range of potential customers.
  • E-commerce can certainly facilitate communication between buyers and sellers with some features chat or message.
  • Assist buyers in finding the desired item by using the search feature based on the metadata that you want, and with these buyers do not need to bother to find the desired item. The search feature is also equipped with a filter function on every search.
The current trend of e-commerce in Indonesia has been growing rapidly, seen by banyakan e-commerce sites that exist today. As for some kind of e-commerce as follows:
  • E-commerce Business to Business (B2B) business is carried out by the two parties that have joint business interests and are bound to one another.
  • E-Commerce Business to Consumer (B2C), including the type of business most in demand in Indonesia, this species is usually done between businesses with consumers.
  • E-Commerce Consumer to Consumer is a business that is done between the consumer and the consumer, such as an online shop.
  • E-Commerce consumen to Business is a type of e-commerce made by consumers to producers who will sell products or services.
E-commerce also has some disadvantages. One disadvantage that most of us know that in terms of security. Weakness on the side of security in e-commerce software is very detrimental to the company. And indeed not a few web-based system and database penetrated by hackers. But for e-commerce is very important to revamp the company in terms of security in order to assist in building trust with existing customers.
One solution of E-Commerce is Magento. Softbless Solutions has become the provider of the implementation of E-Commerce in Indonesia using solution Magento, Make us your partner in the implementation of E-Commerce by using a solution Magento. Please contact us here.

Contact Us

Email: info@softbless.com

Phone: +62-21-85918058 & +62-21-85918059

Mobile & Whatsapp: +62-811-221-305

Click here to Chat via Whatsapp : +62-811-221-305

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20 Nov

Electronic Manuscript Management

Electronic Manuscript Management

Electronic Manuscript Management is an application for managing, reviewing, creating and sharing official governmental manuscripts electronically. Currently there are still many agencies that regulate official manuscripts of services manually, for example when making approvals, dispositions, changes, and sending official manuscripts to outside agencies, all done manually.

If the distribution of manual work is still carried out continuously, it can result in reduced time efficiency of workers, as well as causing several problems in the existing agencies, so that company development can be disrupted.

Use the Electronic Department Manuscript so that the Distribution of Documents becomes Faster,Easy,Safe,Efficient

The following are problems when still using the Official Manuscript Procedure:

  • The amount of time needed when looking for official document administration documents.
  • Online approvals cannot be done online, it is difficult to track official document administration documents.
  • The difficulty of tracking dispositions digitally.
  • The high cost of purchasing paper, because all official documents are still using physical documents.
  • Space required for storing documents is too much.
  • The sending process of sending documents between outside agencies is too time consuming, because everything is done manually.
  • The difficulty of approving or following up on a document when one of the officials concerned is not in the office.

All of these difficulties, can be overcome by the application of the Electronic Office Manuscript, a system that has been well integrated.

 

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Electronic Manuscript Management
Here are the kinds of letters that can be done in this application:

  • Warrant
  • Internal Memoranda and Memos
  • Letter to an outside company
  • Decree
  • Letters from other companies
  • Instruction Letter
  • Certificate
  • Letter of invitation
  • Minutes of meetings
  • Announcement
  • Circular letter
  • Official memo
  • Other letters

Some of the advantages of using the Electronic Service Text Application are: 

  • It is easy to carry out dispositions in the official script system that is received from other units, because it is integrated with the system.
  • It is easy to find out the position of approval in an official script.
  • The rapid process of receiving letters sent via online between agencies.
  • There are no errors in the format of the letter, because the format has been provided by the system.
  • Can reduce the cost / cost of sending letters and paper spending.
  • Make it easier for superiors to do approval or disposition online, making it easier for Officials to do approval anywhere.
  • Work becomes directed and structured, because of the creation of time efficiency.
  • Dispositions can be easily made by officials.
  • Users can easily search for official document manuscripts using words (metadata).
  • Easy to search documents by various categories.
  • Placement of documents neatly organized because this application is well integrated.

Electronic Office Manuscripts is the right application for organizing documents, for the creation of organized, structured and directed work so as to optimize the time of workers to create progress at your work agency. 

OFFICIAL DEVELOPMENT IN DEVELOPMENT WITH ALFRESCO FRAMEWORK AND LIFERAY

Alfresco and Liferay are in Gartner MQ, which is in one quadrant with other solutions such as Laserfice, Oracle, IMB, etc.

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Softbless built the Office Manuscript Application on Alfresco and Liferay. Alfresco is a Document Management System (DMS) application that is useful for storing all soft copies of documents in a company. And Liferay is a portal. The two applications are applications that already exist in the Gartner Magic Quadran from 2011 to 2018. Alfresco is a Chalengger in the Gartner Magic Quadran and Liferay is the Leaders in the Gartner Magic Quadran.


Some Functionalities on the Official Text Application: 

  • Exit Service Manuscript
  • Arrangement of official service documents: Letters for other companies, Service Notes, Decree, Minutes of Meeting, Notification Letters, and Internal Memos.
  • Approval that can be done by related officials for each division or different divisions.
  • It is easy to search the status of approval for official documents
  • Time efficiency is very fast, because the process of sending documents that are done online when the official script procedures have been approved by the relevant officials.
  • Entry Service Texts:
  • Up to date can receive automatically in real time when outside agencies send official documents of administrative documents.
  • Disposition of official script entry.
  • All official script manuscripts from outside agencies can be registered on the electronic service manuscript application.
  • Full text searcing that can search according to status, subject and date of the letter.
  • Giving a number that can be done automatically.
  • The electronic service manuscript application is already integrated with the Document Management System (DMS), so all incoming and outgoing official document manuscripts along with all related documents will be placed / stored in the Document Management System application.
  • Email:
  • Each user will get an email notification if they have a new task for approval and the latest task
  • Each user will get an email notification or reminder if there are tasks that have not been completed
  • Number of letters by using a barcode.
  • Audit trail: This is useful for viewing all history such as approval, positioning and making official script layout, all of this workflow will be stored in this application, and the user can see in detail the history of official script layout.
  • Delegation of authority, this function is for Temporary Officers (PJS), PYMT (Officials Performing Tasks), Daily Implementers (PLH), or officials who are on leave.
  • Document watermark, useful to find out who the user is downloading or printing on the document, so as to reduce the spread of documents to unwanted parties.
  • Secretary function. This feature gives the secretary access to view or check the official script procedures that become the latest task of their superiors Administration & Configuration. This feature works to make the latest task changes. For example when one official gets one of the newest tasks but for some reason, the official cannot do it, then the official can perform the task change function.
  • Change Log. This feature stores information about anyone who has made changes, what has changed about the contents of the official script.
  • Access rights, User Management, Groups, and Units
  • Merged with Active Directory / LDAP

 

Softbless is one of the companies in Indonesia that already has a lot of implementation experience for the Office Manuscript Application, we are very competent in understanding the business processes that exist in your company.


Softbless Use our services for implementing Manuscript Services in your agency. Softbless provides services for implementation, customization, installation, support, and training. Contact us and get as much information as you need.

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19 Nov

Electronic Archive

Electronic Archive

Electronic Archive as framework that manages archives that are managed efficiently and efficiently with user-friendly management methods so that it can facilitate companies in managing them. In the digital era as it is today, archive management has developed rapidly with the development of digital technology which is very beneficial for the company. The development of digital technology that is developing in archive management among others is Electronic Archives.

 

Electronic Archives makes it easy to manage your records to be more Reliable,User Centered,Effective,trusted


If the development of digital technology is developing rapidly, there are still many companies that in their archive management activities still use traditional or manual systems. In fact, managing records manually requires a lot of effort / cost for still using physical paper. Common problems that often occur in the management of archive archives include:

  • Paper archives are very vulnerable to damage, in the event of a natural disaster the archive will be easily torn, yellow stains and the worst result of losing the archive even though the archive is an important asset of the company.
  • If it is needed it is difficult for the User to get it quickly, moreover the archive was created in a very long period of time and the user cannot be certain about that archive.
  • Users find it difficult to search archives specifically by using certain keywords including archive descriptions, contents of archives, certain archive numbers.
  • Users can not distinguish where the latest archive archives, between coworkers is difficult to know who made changes to the archive archives.
  • Vulnerable to the inequality in naming and numbering records between one user and another user
  • Limited archival storage, physical archives that are made continuously or periodically so that requires a fairly large file cabinet in the company.
  • Security guarantees for important archive archives are not regulated in realtime and are flexible.

The problems mentioned above can be handled by applying electronic records to your company. Electronic Records are made with a system that has been well integrated so that it can answer the problems - archives of company records.

 

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The benefits that you can get from using Electronic Records are:

  • Paperless, so the cost or budget spent on purchasing paper can be reduced.
  • Has a sophisticated searhing feature so that it can search through the contents of the archive archive.
  • Digital electronic archives can be accessed anywhere and anytime by the user.
  • Changes in the archive can be known easily, what time, what date, what day and who made changes to the archive.
  • Updated archives can be found quickly and easily.
  • Avoiding archival mixing with other divisions, usually archival archives between divisions are confidential so that they can also reduce the spread of archives to other divisions.
  • No need to take a long time in the process of searching the archive so that employee time is not wasted and can do other activities that further increase work productivity.
  • Has a workflow feature that can make it easier for employees to collaborate on compiling a archive.
  • Company archives are neatly structured by utilizing the security permission feature in each division. The process of sharing files between colleagues is very easy. 

Alfresco is an Electronic Records management application that has been proven capable of handling various issues of corporate archive archives and has been widely used by more than 5000 companies and organizations around the world, and has been built since 2011 until now.

 

ALFRESCO WORKED IN CHALLENGER'S QUADRAN IN GARTNER MAGIC QUADRANT

In 2017, the Gartner Magic Quadrant in the same quadrant competed with solutions from IBM, Oracle and Laserfiche

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Some functions that exist in Alfresco:

  • Can be integrated with other applications through the CMIS web service.
  • Integrated with LDAP, Active Directory, Ms office and Google Docs.
  • Tagging & Category
  • Role, Permission & Security Settings
  • Able to connect well with the scanner engine.
  • Multiple file uploads. Can upload files or folders into Alfresco.
  • Check in & Check Out. Each archive that is being edited by one user can be locked first, so that other users can only read it.
  • Expired archive reminder. The plugin works as a reminder and reminder of archives that have a period of time and require updates. Email notifications are sent via email and can be seen in the dashlet.
  • Search functionality. function to search the archive to the contents of the archive (indexing), or search based on metadata that has been made previously.
  • Automation (Rules) for triggering certain actions based on several criteria chosen by the user.
  • User friendly. Alfresco is made like Windows Explorer, so users can easily learn it.
  • Drag and Drop Upload. Users can easily upload files simultaneously by drag and drop.
  • Native Mobile Application, can be downloaded in the app store or playstore, and all default applications can be seen on each employee's mobile phone.
  • Online Preview. Able to do online previews on archives and media files without downloading files.
  • Versioning. It functions as naming the new version of the archive automatically, and users will easily track the latest version automatically.
  • Centralized archive Repository: Storage of all archives in the Company centrally.
  • Trail Audit. useful to see all user activities at login, logout, edit, view, add and delete. So that the user activities can be seen.
  • Workflow Engine. Useful if the user wants to do a review, approval and revision of the archive online. Because business processes in each company are different, we also provide custom workflows that can be adjusted to the business conditions that occur in the company.
  • Link (relation) between archives. This feature is useful for creating links between one archive with other supporting archives, for example invoice archives are made in relation to PO, BAST archives and other archives that are related to those archives.
  • The addition of a watermark when the user will download a particular archive or file or when uploading an archive, so each archive that is downloaded or printed will be seen who is downloading, what date and month what archive is downloaded.
  • Comment feature. This plugin is useful if fellow users want to discuss about the archive.

 

Softbless is competent in helping to develop your company's business processes. Not only that, SoftBless is also experienced in handling management systems, implementation, and developing Electronic Archives digitally in Indonesia using Alfresco.

We provide a variety of professional services including implementation, customization, installation, support, and Alfresco training. Immediately Contact us and get the best offer for your company's Electronic Archive Solution.

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18 February 2022   By    Alfresco, Document Management, Enterprise Content Management System