Alfresco Record Management

Record is different with Document, that why we need different approach to handle record. Record and Document Comparison:
Document Management Record Management
File structure changes overtime, built by users Rigid Classification scheme, defined by the organization
Created any time for any purpose Created as a part of a business process or transaction
Can edited as time goes on Once declared as a record, it must not change
Can be deleted any time by the users Disimpan untuk
dipertahankan selama periode waktu Retained for predetermined time periods
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Alfresco as Document Management System, also has module for Electronic Filing/Record Management. Some functionalities of Alfresco Record
Management :
  • Retention & Disposition
  • Hold/Freeze, Transfer
  • File Plan : Create any categories
  • Handle electronic & non electronic Records
  • Record Search & Report
  • Audit Trail
  • Permission Setting
  • Metadata
  • Declare email as record
  • Integration with Alfresco Document Management System/Enterprise Content Management
  • Online Preview
  • User based Custom Functionality :
    • Metadata
    • Event
    • Disposition Steps
    • Search Result Fields
    • Role
 
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