Alfresco

Manage your content to be more OrganizedSecureEasy

• The non-structured information or content related to the business process causes confusion. It also needs to be redone, wasting more time and effort.
• Difficulty to find content/information based on date, the user, or content type.
• It takes too much time to spread the information. In the worst case, the information even isn’t spread.
• The storage at the office is incapable to contain the amount of content/information in a physical form.

Enterprise Content Management System  has these features/functionalities :

• Document Management System (DMS): For handling a company’s or organization’s document,
• Collaboration: Collaboration in the ECM can be facilitated through an online portal/website.
• Workflow: Delegating a task to a certain user that is wanted and improving job efficiency.
• Web Content Management: To manage, create, and deliver the content easily.
• Record Management: Simplify the storing and searching for the content/information, which is considered important for a company or organization.

• A structured content knowledge storing system,
• Increase the speed and accuracy of the information distribution,
• Improving productivity in office activities,
• Minimizing the information/content lost,
• Suitable for collaboration purpose,
• Accessible from anywhere and anytime you need it,
• Providing better control over the certain information/content access for a specific user, so the risk of information/content leak will be decreased,
• Easy to trace the audit result of an information/content,
• Simplify and speed up specific information/content searching processes.

The Implementation of ECM System Features within Alfresco:

• Advanced Search Functionality. Enterprise Content Management System can search based on the keyword or the essence of the information/content.
• Easy to Use. Users won’t have problems using Alfresco, because it has a similar design to explorer (File Explorer on Windows and Finder on Mac), which they are using every day. Moreover, users can easily upload a document by using the drag and drop method.
• Workflow Engine. Creating a task for a specific user for revision, review, approval, and disapproval purpose on information/content or document effectively.
• Google Docs, MS Office, LDAP, and Active Directory Integrated.
• Versioning. Adding the information/content or document version automatically and save the history log of that document version.
• Role, Permission & Security Settings. We can add a specific permission setting on the information/content for specific users, using Enterprise Content Management System.
• Collaboration Site. You can share documents, calendars, discussion, blogs, links, and datalist. With the Collaboration Site feature, you can easily spread the information faster and with better accuracy.
• Expired Document Reminder. A notification will appear if it detects an expired information/content. Notification will be displayed through the main page dashboard of Alfresco or via email.
• Integrate with other applications using CMIS Web Services.
• Comment/Discussion Feature. Users can participate to develop an information or business process by using the comment/discussion feature.

Softbless has helped many company to manage their content to well organized, efficient by using Alfresco as ECM