Blog | Page 11 of 21 | Softbless.com

20 Jan

Features of Liferay Sync on Liferay 6.1

Liferay Sync is a product of Liferay, specifically on Liferay 6.1 Enterprises Edition, to make easy file sharing process for their user, as easy as drag-and-drop ways. Liferay Sync products allow users to synchronize their folders and then edit, move or delete them and also log all user document changes and versions. This service almost has a similar feature by the others private cloud services, like Box.net and Dropbox. By Liferay Sync the users now can access documents stored within a Liferay instance from their mobile devices and desktops, both desktop and mobile environments with support for Windows, Mac OS, and iOS.

Edwin Chung, Liferay's VP of Product Management, state that “Liferay Sync was designed to combine the benefits of a web application with the user interaction benefits of a desktop or mobile application”. Below some a brief features Liferay Sync.

Authentication Service

This feature is integrated by existing authentication systems. Liferay Sync is automatically records your securely authenticate and existing credentials. Therefore, when the user has been access documents and sites before, it will be visible without separate the user password anymore.

Documents and Media Sync

This feature helps files synchronize immediately, both on document or media item. The user who not using Liferay Sync, they are still able in taking document which are uploaded and shared by other user before by other Just in Time Sync feature.

View of Liferay Sync Configuration Setting

Just in Time Sync and Simple Sharing

The file document will be available by Just in Time Sync feature. This feature is using over-the-wire traffic minimizing method. A certain file type will viewed as it types, document files or PDF will be viewed as PDF, another office program were also able in edited and saved as it file types (such as word documents will be saved as word documents).

Liferay Integration and Multiple Sites Features

Liferay Syn is completely integrated with Liferay Portal, which allows users to synchronized documents which will be tagged, commented on, categorized and participate in workflow. The user will be able can manage documents across all their sites in Multiple Sites.

Offline Support and Native Clients - OS and Mobile

According to Edwin Chung, “While Office Web Apps and Google Docs require you to store a copy on the server and edit documents in a browser, Liferay Sync allows users to leverage any desktop or mobile office package, such as MS Office, OpenOffice, iWork, or Photoshop, to edit and save documents locally while either online or offline.”. Therefore offline support is Powerful Document-Sharing Abilities feature on Liferay Sync. This is a key benefit for Liferay users in accessed their documents in offline, then the documents synchronize when users are back online.

By softbless

Enterprise Portal, Liferay, Portal Intranet

20 Jan

Documents and Media on Liferay Portal 6.1

The Document Library portlet on previous version was changed and renamed into Liferay Documents and Media on Liferay Portal 6.1. Some new features you should know on Liferay Documents and Media on Liferay Portal 6.1 are:

Document Types and Metadata Sets

In Liferay Documents and Media, when the user requires keeping their files into a document, the users required to fill out the fields defined by the metadata which set the document types. So the user will be easy to remember their document by adding a defined metadata into their document. Furthermore, by adding metadata information, the user will be easy finding their document by searching facility.

Document Types and Metadata Sets

In addition, when the users need to create a new document types, the user should define one or more metadata sets information to associate with document type. The user can define "Main Metadata Fields" or select "Additional Metadata Fields" from Add button located in top of dialog button.

Automatic Preview Generation

This feature are powerful and help user to preview documents, image or video first, before they need to download it and also browse media what they are looking for. Document preview is according types of the content. Types of document available to preview before the user download from Documents and Media whenever it's possible are: Office documents (such as .docx, .pdf, .odt, .ppt, etc.), multimedia (play various video and audio media formats from the browser, configured by Xuggler in audio and video player configuration), OpenOffice/LibreOffice, and ImageMagick (pdf conversion).

Sample of multimedia automatic preview generation

Document Type Restrictions and Workflow per Folder

This feature is powerful feature to enforce rules for documents uploaded by users. So the user not able to add all types of document, only certain document types to add to a folder. As default configuration, a parent folder is not accessible by child folders and can be customized by editing the folder and selecting the allowed document types.

Only certain types of document and workflow can be added

WebDAV Access

WebDAV or Web-based Distributed Authoring and Versioning is a set of method to permit the user in create, edit, move, or delete files stored on web servers. Therefore, the user can access their documents and folders in Liferay's Documents and Media library from they own machine's file manager. For example, when the user create new image in folder by Documents and Media and uploaded it, then they can access the folder and also the image using a browser and Liferay's web interface by appropriate permissions from administrator. Therefore, the user needs to log in to the portal in credential and find WebDAV URL where the user likes to access. This feature is also support most major operating system and also desktop environment, including Linux (both KDE and GNOME), Mac OS, and Windows.

By softbless

Enterprise Portal, Liferay, Portal Intranet

20 Jan

OpenOffice Integration Liferay

Installing OpenOffice in your Operating System:
If your OS is XP / Windows7 follow these steps:
1. Install OpenOffice.org v2.0.3 or any other version.
2. Navigate to C: \ Program Files \ OpenOffice.org \ Programs folder in the command prompt .
3. run the following command:
soffice-headless-accept = "socket, host = 127.0.0.1, port = 8100, URP,"-nofirststartwizard.
4. Then Restart

If your Linux Operating System follow these steps:
1. Install Package v2.0.3 OpenOffice or any other version.
2. Run the following command from the Command Prompt: cd / usr / lib / LibreOffice / program .
3. sudo . / soffice - headless - accept = "socket, host = 127.0.0.1, port = 8100; URP;" - nofirststartwizard.
4. Then Restart

Enable OpenOffice in Liferay:
1. Log in as Administrator Portal.
2. Navigate to ControlPanel -> Administration Server.
3. On the menu tabs select External Service.
4. To activate the check box on OpenOffice enable openoffice.
5. If you want to change the port you can change it.
6. Then Save Settings.

Implement the functionality in Open Office web content portlet:
1. Now you add a portlet in the portal Web Content Display in one page.
2. Then navigate to your portlet configuration page.
3. Select Add Web Content and write the Title and content of information that will be created,
4. Click Publish.
5. It will appear articel that have been made earlier.
6. On the Web Content Display portlet
Navigate to Settings / Options -> select Configuration
Below Enable Conversion To we check box PDF, DOC, TXT, ODT, RTF.
7. Then save.
8. It will appear the option Convert PDF, DOC, TXT, ODT, RTF.

By softbless

Enterprise Portal, Liferay, Liferay Integration

20 Jan

New Features in Alfresco Ver.4.2a

In the second week of October 2012, Alfresco launched the new Alfresco Community Edition, Alfresco 4.2a. Some new features available in Alfresco 4.2a, which are:

1. Multi-File zip file processing and quick sharing
This feature will help the user use “share” command and sharing their file which are being preview. In this process, this feature will create a short link to sharing files automatically. The users are also used multiple selection of their file to process downloading. This process also supported by single zipped package.

2. Enhancing in Share Dashlets
Some new features in this facility are improvement in liquid layouts which are more attractive, illustration of selection file address in image subcategory, and improvement in lightbox facility layout.

Dashlets New Layout

A New Dashlets Tasks:
A new task in dashlets “filter all” previously, now in Alfresco 4.2a, this tasks is dived into two categories, “active” and “completed” category. Additional task is adding the number of page.

Editing the content:
Instead of filtering task, there is dashlet conversion feature. These features will split loading process, in order to increase displaying speed of dashboard initial process.

3. Better integration to google docs
Now the user in Alfresco 4.2a are able to create and edit their google docs document in google docs service, easier and better integrated. The user will used directly this system in real time and user activity in google docs will be recorded.

4. Springsurf 1.2
This feature will help the user clearing their internet cache. The user no needs to clear their recorded activity after they have internet browsing (using “clear internet cache”). Alfresco 4.2a users directly get this feature when they have installed this new Alfresco edition. Therefore, the user no needs to busy clearing internet temporary cache regularly.

In addition, this feature is also help the user saving their drive resources more capacity in their hardware. Some files are recorded as temporary files in their hardware when they perform browsing the internet, a great way of saving resources reducing.

Furthermore, having RemoteClient feature configuration, some complete configuration are able to perform. Some of these complete configurations are: timeouts, buffer sizes, setting on http proxy, tcp configuration, setting on white/black list of unsecure HTML when editing wiki page, and inline preview of html.

5. The new dashboard dashlets
Site searching:
This site searching feature of dashlets allows the user to find fts-Alfersco search and directly can see a previewing page in the result of site searching. The users are also able to configure previewing only related sites. The picture below is a preview of the result site searching features

Dashlets of Site Search

Search collection:
This feature is similar to site search, however query in this features of saved search previously only addressed to site manager. Only site manager is able to access this dashlet control panel. Where, filtering process which only able performs by site manager, support in report organizing. Therefore, fts-alfresco search syntax is fully supported the user, especially to site manager. Dashlets title is also changed into specific title from control panel, and then the user will easily recognize what dashlet is reporting on.

Sample preview of saved search feature

My Discussion:
Dashlet dashboard is also able to display recent posting in the forum. Consequently, the user will able to discuss, create, and reply the posting quickly.

My Discussion dashlets

6. More variations in media galley or document library
The earlier version of image preview for gallery view features, now available in document preview for document library. This new feature is more interesting and attractive. This new view is support standard feature for document library, such as multi file selection, uploading process by drag and drop technique, and also additional new feature, which is setting on document size view directly, thus the view is dynamically view, especially in image size changing view in document library.

Preview of Media Gallery

7. Desktop dropbox synchronization or your enterprises
Alfresco is not only release their new feature for community user, but also release Desktop Sync Client in Alfresco Community 4.2a, Alfresco Enterprise or Alfresco cloud. Configuration in dropbox service will be easily recognized by Alfresco user, mainly the new feature of Alfresco Desktop Sync.

By softbless

Alfresco, Document Management, Enterprise Content Management System

20 Jan

Alfresco Training - End User and Administrator Training, 2-3 Juli 2012

Summary
Alfresco is web based Enterprise Content Management/Document Management System, initiated by John Newton since 2005, one of the Documentum Co-founders. Alfresco has been entered into the Gartner Magic Quadrant for Enterprise Content Management category. Today Alfresco has been implemented in more than 5000 companies.
Alfresco is able to handle large-scale content management to millions of content. This training will equip participants about the concept of Enterprise Content Management, and the concept of Alfresco in particular, including the use and administration of Alfresco.

Schedule
Training will be held on : 2-3 Juli 2012 at 9AM-5PM

Location
Training will be held at PT Softbless Solutions office, Komp Perkantoran Mitra Matraman Blok A2 no 11, Jl Matraman Raya no 148, Jakarta Timur.

Facility
Participants will get manual, snack, lunch, and certificate from Softbless.

About trainer

Tiur Lumban Gaol, Softbless, is a Certified Alfresco Trainer, has 3 years experience in Enterprise Content Management implementantions including ELO Document Management System and Alfresco Enterprise Content Management System..
Togu Muara Sianturi, Softbless, has been involved in numerous projects Alfresco implementation, specializing in infrastructure configuration for Alfresco.

Investment
The training will cost Rp 3.250.000.

Capacity
Maximum capacity : 8 persons.

How to register

Fill in registration form on : https://www.softbless.com/content/Alfresco-training-registration
Tranfer payment to :
- BCA, Account No: 3428777877, PT Softbless Solutions
Payment must be received 3 days before the training
Cancellation fee :
- 100% > 3 working days before training day
- 50% <= 3 working days before training day

Syllabus

Training for End User (Day 1):

Alfresco Concept Introduction
Space and Content Ownership & Management
Rules, Aspect, Category Concept
Permission Access
Versioning
Simple and Advanced Workflow
Simple and Advanced Searching
Introduction to Collaboration

Administrator Training(Day 2):

Installing and setting up Alfresco
Configuring the repository
Configuring the file system
Troubleshooting the system
Maintenance, Migration and Security
Exporting and importing
Backing up and restoring the system
Security and permissions
Bonus - Alfresco Customization for : Domain Model

Contact Person :
For more information, please contact :

Tuti Izzati, email : tuti@softbless.com, phone : (021)85918058-59, HP : 085715848086
Tiur Lumban Gaol, email : tiur@softbless.com, phone : (021)85918058-59, HP : 0818181183

Remarks :
Participants must bring their own laptop with wireless connectivity. Softbless does not provide PC for participant

By softbless

Alfresco, Alfresco Training, Document Management

20 Jan

Liferay MarketPlace (En)

In August 2012, Liferay have officially launched their Liferay Marketplace to this world. Where, The Liferay Marketplace is an application store which designed specifically for Liferay users. A Liferay Marketplace initial is announced in May 2012 at the East Coast Symposium. Liferay, Inc. is a provider of open source portal and also leads in enterprises. This enterprise has offers more than 70 applications for enterprises use. Independent software vendors (ISVs) and other developers are requested by Liferay to begin build their application for Liferay Marketplace during a launching of Liferay Marketplace.

As the third party, the ISVs will support Liferay in creating the application as the next stage of Liferay step in developing Liferay Marketplace. ISVs will develop additional function of Liferay application in transaction and payment processing functionality. The availability of Liferay application in the market is an essential step for Liferay, in present high access to their user around this world. Additionally, Liferay Marketplace provides ISVs a new distribution channel in presenting their enterprise application to a global audience that includes over 500,000 deployments of the Liferay platform around the world.

Liferay application was able accepted the concept of application store from others application provider, such as Microsoft and Cisco. Instead of the concept of consumer space, Liferay was rising as a fixture of the enterprise user. In addition, people who are often used other application and opens Alfresco, will recognize Alfresco as a solution for their customer in finding and acquiring platform extensions. Liferay application have a simple application with its one-click capability to others application provider, especially customer who use a phones or their tablet.

As a formal Liferay Marketplace site, this site provides a dozens of application, templates, and themes. This market place content will support Liferay customer in expanding and straighten Liferay implementation. Presently, Liferay Marketplace site is providing application browsing based on their category or searching according its keywords.

   Liferay Marketplace site page

In Liferay Marketplace, visitor/ user will able to find the most popular application or detail information of application. ISVs have committed to providing their innovative application for Liferay Marketplace application store. In addition, instead of searching based on the keywords or the category, the customer was able review Liferay application and also downloads this application from public repository. Then, the user can runs this application, after installing this application in their local portal or Liferay portal. Therefore, it will adapted and broaden operation for Liferay user, simple and fast processing in technical or non-technical for the user.

Liferay's Chief Software Architect, Brian Chan, stated that, “Liferay Marketplace supports multiple goals we have wanted deliver over the last few years.”. Additionally, Liferay Marketplace is a solution for Liferay user in saving their times and their cost. "It greatly enhances our customers’ abilities to extend their existing web solutions in a manner that saves them on time and the costs associated with solution upgrades. Also, in keeping with Liferay’s longstanding commitment to creating value for the open source community, Liferay Marketplace aims to make it easier for a larger community of developers to share and distribute innovations as easily consumable modular applications.”, Chan said.

Liferay application store is not only for personal use, but this market place is also a place for the software vendor and Liferay developer in exhibit and sells their application functionality in developing for the portal. Application in market place must be running in Liferay 6.1 or later. Liferay carry out validation process to application component, before this application is publish for the customer. These validations are:

•   Checking by basic antivirus or malware

•   Clear application title, description, image or etc

•   Testing Functionality (basic test)

Even Liferay have performs for the malware checking, Liferay is does not guaranteed on malware free or pass the security standard procedure. However, this problem is not exclusive in Liferay application store. Organization in Liferay development and application validation function is expected not introducing any security issues.

“The Liferay Marketplace allows anyone to have their applications be seen and deployed by our users around the world,” Chan said. “We believe this will allow Liferay and the Liferay community to deliver more innovations faster than ever before to enterprise customers.”

By softbless

Enterprise Portal, Liferay

19 Jan

Indonesian Language Pack for Alfresco 4.0D

Softbless has released Indonesian Language Pack for Enterprise Content Management solution: Alfresco version 4.0D.
To download and try it, access: https://www.softbless.com/public-downloads/Alfresco-4.0D-Language-pack-Bahasa-Indonesia-Softbless.zip
In the zip file, there is also a manual for installation and usage.
If you find bugs or want to contribute to this translation, please contact us at info@softbless.com.

By softbless

Alfresco, Alfresco Indonesian Language Pack, Document Management, Enterprise Content Management System, Language Pack (EN)

14 Jan

Installing and Configuring Alfresco Desktop Sync

Server: Linux Centos x64
Client: Windows 7
Application: Alfresco Community 4.0e
----------------------------------------------------------

1. Download Alfresco Sync desktop applications
2. Install Alfresco Sync desktop application
3. After Alfresco Sync desktop application installed, there will be AlfrescoSync icon on the desktop.
Double click the icon AlfrescoSync, it will appear like the picture below:

4. Create New Account. Adjust with existing accounts in Alfresco.
Role account will be the same as the one on the Alfresco.
If the account is in the Consumer Alfresco, the account is not in sync. Minimal role is Contributor.

5. Select Private; enter a username, password, and URL Alfresco server.
Username and password in accordance with Alfresco.
Then click the Login

6. Make Sure the Alfresco already created a Site, such as Site Finance.
Then Finance Site will be sync with the Local Folder.
One account can also sync with 2 or more sites contained in Alfresco.

7. Icon AlfrescoSync also found in the System Tray

By softbless

Alfresco, Document Management

19 February 2023 By softbless Enterprise Portal, Liferay, Portal Intranet