Alfresco Workflow Report

Alfresco Workflow Report is a Document Management System application using Alfresco which has a workflow feature in it. With this feature, we can perform approval tasks such as approve, reject, revise a document and then store and manage it in one centralized place. Alfresco has been used by many leading organizations and companies around the world.

Workflow is an important component for the running of a business process so that it can continue to compete with competitors in the current digital era, therefore it requires a fast, accurate and efficient workflow process. Especially related to workflows on documents that require integration with the Document Management System. With the Alfresco Workflow Report, companies can help facilitate these needs.

FastenImproveAutomate your Workflow with Alfresco Workflow Report

Problems that often occur in companies related to workflow:

• The amount of time and effort for tracking the progress can be a lot and consuming
• Huge effort and a lot of time required to perform workflows on many documents and many related purposes at once
• There are no notifications to users or related departments if there are tasks that need to be done
• Existing systems that are not integrated with each other, so employees spend a lot of time moving documents from one place to another
• Slow decision making process. The workflow will go through each process and through the user or department, each of which can provide its own response. The decision cannot be made because each response sometimes taking a lot of time.
• Existing system cannot cover existing workflow requirements
• Documents are still in the form of physical files, so they are prone to corruption, document leaks and other problems such as full storage space and difficulty in searching for documents.

Alfresco Workflow Report is the perfect answer to the above problems. By using Alfresco, companies will get a significant increase in productivity

The following are the benefits that companies get from using Alfresco Workflow Reports :

• Always keep sharp by tracking the progress of the workflow from anywhere
• Run workflows on multiple documents at once and define approvers according to your needs flexibly
• Integrated with the Document Management System application that can manage documents in the same place
• Improve collaboration between employees and departments by sharing information quickly, transparently and secure
• Keep reviewers informed if there’s task to be done by sending notification
• Documents in digital form that reduce vulnerability to leaks, damage and make searching easier
• Accelerate distribution and sharing of documents between employees and departments
• Facilitate access to required documents in accordance with predefined access rights
• Significantly improve productivity by saving a cost and time

Alfresco Workflow Report uses Alfresco as a Document Management System which has a workflow feature that can solve these problems.

Alfresco as Alfresco Workflow Report has the following useful features :

• Workflow Engine. Create approval tasks with actions like approve, reject, revise multiple documents and multiple reviewers efficiently. This feature is also equipped with an email notification to the reviewers so that it can reduce the delay in workflow progress.
• Workflow Log. View and track each task from the workflow such as seeing the current process reviewer, the time the reviewer received the task, reviewer comments, and etc
• Flexible Workflow. Creating workflows that can be done flexibly for both serial or parallel reviewers according to your needs
• Secure Workflow. Workflow documents can only be accessed according to the specified permissions so as to minimize document leaks
• Version Control. Automatically saves document versions which is useful for document tracking
• Expired Document Reminder. A feature to send notifications in the form of emails or dashlets that reach the user’s attention that there is a document that requires special action within a predetermined period
• Advanced Search Functionality. Search for specific documents based on search terms or certain parameters. These parameters can be additional information or metadata such as document name, document date, document type, etc. Alfresco can search the contents on text-based document
• High Security & Permissions. Manage access rights and permissions for each group, employee, document, and folder securely and flexibly according to company needs
• User Friendly. Interface similar to Windows Explorer on Windows and Finder on MAC which is used by employees daily. Alfresco is web-based application so it can be accesible in whatever place
• Integration with LDAP/Active Directory, Ms Office, Google Docs and other applications using CMIS Web Services
  
• Automation (Rules). Execute specific actions based on selected criteria
• Check-in & Check-out. Prevent other user from editing document by locking up the document
• Scanner Integration Capability

Softbless, has implemented Alfresco for many happy clients by offering Installation, Custom Development, Configuration services

We are very excited to be your partner in implementing Alfresco as a solution for business processes and various problems related to documents in your company.

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