Record is different with Document, that why we need different approach to handle record.
Record and Document Comparison:
| Document Management | Record Management |
| File structure changes overtime, built by users | Rigid Classification scheme, defined by the organization |
| Created any time for any purpose | Created as a part of a business process or transaction |
| Can edited as time goes on | Once declared as a record, it must not change |
| Can be deleted any time by the users | Disimpan untuk dipertahankan selama periode waktu Retained for predetermined time periods br> |
Alfresco as Document Management System, also has module for Electronic Filing/Record Management.
Some functionalities of Alfresco Record
Management :
- Retention & Disposition
- Hold/Freeze, Transfer
- File Plan : Create any categories
- Handle electronic & non electronic Records
- Record Search & Report
- Audit Trail
- Permission Setting
- Metadata
- Declare email as record
- Integration with Alfresco Document Management System/Enterprise Content Management
- Online Preview
- User based Custom Functionality :
- Metadata
- Event
- Disposition Steps
- Search Result Fields
- Role