Document Capture System is a solution that covers the process : scanning documents, doing OCR process for document, auto capture and auto extract important metadata/information from the document, document indexing, and doing document classification.
Digitizing all incoming and existing paper documents is a very important role that efficient document capture software will perform. This system effectively carry out this task very easily. It does this by capturing and then indexing all words. The document capture software enhances performance the instance that it is integrated in the network process of any business. This software can at the same time be used in improving the efficiencies of the business in question. In addition to this, the document capture software cuts overhead to the complete minimum.
The major strengths of managing documents are better for easy functioning of any business. There are very many sellers of document capture software that are in the market currently. Document capture needs to be looked at in different aspects and angles and not just as an unconnected tool for capture. There are very many software that provide these services when looking at the prices, efficiency, interoperability and performance. The document capture leaders include Ephesoft, Captiva, Kofax, Athento, EMC and Kodak Capture Pro. All of these tools are different and each fit various needs that numerous businesses have. Ephesoft is open source document capture that could be a cost effective alternative for Kofax, EMC Captiva, Athento, EMC and Kodak Capture Pro. Ephesoft's pricing scheme is not based on number of pages, this pricing scheme give flexibility to your company.
Making use of document capture software is very important and brings about many benefits for any business setup.
Other terms for document capture system are data capture solution, document imaging, document extraction and document indexing.
Case study for document capture usage :
- Invoice Automation processing or Account Payable processing
- Order processing or Account receivable processing
- Insurance Claim process in insurance industry
- Automated Medical Claim process
- New banking customer registration
- Mortgage processing in banking industry
- Loan Automation processing
- Mailroom automation
- E-mail automation
Benefits of using Document Capture Software:
- Document capture software improves the Employees’ Work Efficiency: the document capture software allows all the users to gain access to any document that has already been scanned and stored simultaneously which makes the work to be easier and faster. The efficiency of this document directly translates to higher customer satisfaction which is good for any business. The clients will be able to see that the business is focused on its customers thus brings about good returns.
- Document capture software saves in costs and time: Companies are known for dealing with very many documents especially when the company is big. Making use of digital document software helps a lot in elimination of wasted time. One only needs to carry out a search in a matter of seconds thus saving lots of time. In terms of cost savings, the business saves on employing back office staff to help in mastering the files and tracking them whenever needed. When looking for the best software, one would need to look at the versions that exist and it is important to look for one that needs to be bought once and does not require frequent updates.
Investing in document capture software is very essential and wise for all businesses looking to get the business process streamlined.
Softbless is Ephesoft partner in Indonesia. Call us to get information about Ephesoft Document Capture implementation service, send email to info@softbless.com or call us at +62-21-85918058 or +62-21-85918058