Larry Oliver of FileHold Systems  give some hints to find out whether ECM will suits our need or not. If these questions often appear in your mind, that mean you need enterprise content management system :

• "How can we get rid of all this paper and reduce our filing cabinets and offsite storage costs?"
• "Every version of this contract is different: which is the most recent version? Who was working on it last?"
• "I can find anything on Google but I can't find the proposal I wrote last month - we need search!"
• "I need a system that sends me a reminder and gives me access to contracts up for renewal."
• "Why can't we have electronic workflow to share our work and avoid duplication of effort?"
• "Everyone has access to my files. I want to restrict documents to only people I want to see them?"
• "Why does it take forever to get 5 different approvals on a revised policy document?"
• "How do we stay in compliance with rules regarding record retention?"
• "Each branch office has their own files on all of the same topic - needless duplication!"

Sumber : http://www.bstormweb.com/fileholdprofile.html